Meeting summary

Summary of the Executive Board’s meeting 5/2023


Summary of the Executive Board’s meeting 5/2023

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 8..2.2023 kl 10.00


Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Matilda Eriksson and Emilia Granqvist

The meeting was opened at 10:00 by chairman Ruokonen

Notification matters:

  • The Board has met with the KSO and KY Boards and had a great time

The following matters were addressed at the meeting:

  • Two representatives were elected to the Hanken and SHS framework agreement revision group.
  • The Board selected a winner of the Lecturer of the Year 2022 on the basis of votes and justifications.
  • Representatives for  Teknologföreningens Annual Ball  was chosen

Other matters:

  • It has come to our attention that Soc&kom and HUS svenska ärenden is also organising an election debate
  • The regulations of the Marks & Scholarships Board need to be revised, the board will forward the matter to the full council
  • There is a need to create a sustainability strategy, to be discussed at the next council meeting

The meeting was closed at 10:38. by chairman Ruokonen



  • Attended the union fair
  • Meeting with FSF kummi
  • Hosted and met KY’s board
  • Meeting with KSO’s board
  • Had strategy day vol 3 with a focus on the annual clock and the implementation plan
  • Attended the principal’s coffee

Ville Ruokonen


  • Had meetings with board members
  • Meeting with SSHV’s chairman Frans before the principal’s coffee
  • Meeting with the Secretary General regarding the dispute with the student union’s bank
  • Attended the SHSUF meeting
  • Gave a speech during the first day of International Helsinki Day
  • Weekly update meeting with the president of the student council Emma
  • Sent physical and electronic greetings to friend associations
  • Had a meeting with Beccy together with the council’s presidium – preparations for the meeting and after party
  • Matters and meeting surrounding the Marks and Scholarship Board


  • Attended the Strategy Revision Task Force F2F meeting
  • Contact with the language mentor program
  • Matters surrounding the revision of facilities

External parties:

  • Presented SHS to the management of the student organization for BI Norwegian Business School together with Beccy
  • Attended NIORD training
  • Met and had a meeting with StudOrg’s chairperson regarding cooperation in the coming year
  • Contact with TuKy’s chairperson regarding the pikkulaskiainen
  • Matters regarding SESS and IB
  • Matters surrounding the student leadership seminar
  • Sent anniversary greetings to friend associations we cannot attend

Axel Anderson

  • Participated at the student union fair with the Education committee
  • Participated in meeting with the HaBa (possible english speaking bachelor’s programme) task force regarding 
  • Meeting with Theresa (responsible for educational affairs at SSHV) to stay up to date with what’s happening at both campuses 
  • Meeting with Emilia and Frida to stay up to date with internal and external advocacy
  • Continued with recruiting students to a workshop for the national auditing of Hanken
  • Meeting with the student council presidium and Frida regarding common program for the student council and the education committee during SHS wellness week
  • Compiled the results for the voting on “lecturer of the year 2022”

Emilia Öfverström

  • Participated and organized materials for the student union fair with the Advocacy committee
  • Meeting with Axel and Frida to keep up to speed with internal and external advocacy
  • Election debate meeting with gensek to contact candidates – all parties contacted
  • Meeting with IK president and vice president on event highlighting the OLL (The Finnish student sports association) election campaign
  • Attended meeting with World student capital 
  • Held the second IBU meeting 

Frida Winberg

  • Monthly meeting with the board president
  • Meeting with Axel and Emilia about internal and external advocacy
  • Attended the Hälsoarbetsgrupps-meeting
  • Meeting with the student council presidium and Axel regarding common program for the student council and the education committee during SHS wellness week
  • Planned events for the SHS wellneesweek
  • Continued the work with the equality survey

Pauliina Haarala

  • Meeting with gensek about our partnercontracts and how the system with them can be updated. Currently mapping potential companies and technical questions. 
  • Participated and organised materials for the student union fair with the executive bord, Business Committee and Annuall Ball Committee
  • Meeting with Nestle about potential cooperation in the future
  • Used quite a lot of time on the annual ball still
  • Had a meeting with the Program Committee about sponsorships and the upcoming Hanken Fashion Night 2023
  • Weekly meeting with the Business Committee, currently we are working with new contracts and events and the välmåendevecka. 
  • Had a meeting with Hanken about Hanken Network day 2023. 

Rebecca Laaksonen

  • (Been on sick-leave)
  • Organized and attended Kårmässan
  • Organized and attended meeting with BISO General Manager, to discuss potential synergies and future meetings
  • Coordinated and finalized collecting SHS event dates for spring, in collaboration with committee presidents, the Student Council and the Board.
  • Handover of Spons by Paukka
  • Preparations for Pikkulaskiainen

Sami Multisilta

  • Ordered new durable tables for the banquet hall as previously there were not enough for larger events
  • Trained various committee members in the use of DJ and lighting equipment
  • Collected & distributed kår keys
  • Coordinated the booking calendar
  • Switch back tables with the hank with the help of various board members
  • Meeting with kso space manager

Matilda Eriksson

  • Worked on the monthly newsletter
  • Taken initiative to start the project of ordering shot-and wine glasses
  • Meeting about the UNIFI seminar, brainstorm about workshops
  • Had the pikkulaskiainen ticket sale
  • Sent anniversary greetings to friend associations we cannot attend