Meeting summary

Summary of the Executive Board’s meeting 4/2023


Summary of the Executive Board’s meeting 4/2023

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 1.2.2023 kl 10.00


Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Matilda Eriksson and Emilia Granqvist

The meeting was opened at 10:06 by chairman Ruokonen

Notification matters:

  • The executive board has attended Kypä. Chairman Ruokonen was late to the zillis.
  • The cleaning of Casa was very successful

The following matters were addressed at the meeting:

  • Established vacancy for regular member of the Department of Marketing and Logistics 
  •  A deputy member for the Board of the Language Center was chosen
  • The executive board approved HC Morjens as a club under SHS
  • The executive board will be sending a greeting to OYY:s annual ball and HOSK:s annual ball
  • Representatives for  Akademiska sångföreningen:s annual ball was chosen

Other matters:

  • The executive board has had a discussion regarding ÅFK:s photo wall and it’s design

The meeting was closed at 10:29 by chairman Ruokonen



  • Meeting with Folkhälsan Växthus project
  • Attended the first student council meeting
  • The board has had a apartment hopping
  • The board has participated in KYPÄ
  • Hosted at Casa for MK and SSHV’s boards after KYPÄ
  • Organized and participated in cleaning of Casa facilities

Ville Ruokonen


  • Planned and had quarterly meetings with board members
  • Meeting with the Secretary General about the upcoming board meeting and scholarships
  • Attended housing company meeting
  • Planned and presented the student union 101 meeting
  • Matters surrounding the Marks and Scholarship Board
  • Meeting with IHD chairman together with Beccy
  • Planned strategy day vol 3


  • Meeting with Hanken Magazinet – team

External parties:

  • Lunch meeting with Thorax, Codex and TF’s chairman
  • Matters surrounding Kypä and KPV
  • Been in contact with FSF contact person
  • Had an e-mail discussion with the chairman of SASSE regarding cooperation in 2023

Axel Anderson

  • Held the first meeting of the year for the education committee
  • Had “onboarding” meeting with the HaBa- task force (the task force that is working on the potential english bachelor’s programme)
  • Had a “catch up”- meeting with KO
  • Continued with the recruitment of students to a workshop related to the national audit of Hanken
  • Had a meeting with a student regarding Chatgpt and its influence on our studies and the whole society
  • Had meeting with Frida regarding the role as harassment and equality agent

Emilia Öfverström

  • Participated in Folkhälsan’s presentation on the Project Växthus
  • Participated in OLL’s launch of parliamentary election campaign together with IK President and Vice
  • Held a meeting with representatives from the Boards of our friend associations, members of the Advocacy committee and Gensek regarding the election debate
  • Been in contact with OLL regarding their visit to the student union
  • Wrote the application for membership of the OLL strategy group
  • Meeting with KO
  • Participated in KYPÄ 2023
  • Designed material for the Advocacy committee at the student union fair and invitations to politicians for the election debate 

Frida Winberg

  • Held the student union 101 meeting
  • Started working on the equality survey
  • Had a meeting with the Equality Policy Document Revision Group
  • Had a meeting with Axel Anderson regarding the role as harassment and equality agent
  • Planned activities for the wellness week

Pauliina Haarala

  • Planned BC’s graphic updates
  • Had a meeting with Hanken and Deloitte about an IA nigh/workshop 
  • Continued to update contracts with our partners
  • Monthly meeting with the board president
  • Meeting about cooperation with Womens career network
  • Weekly meeting with BC and planning of it and the student union fair
  • BC organised their first event 31.1. together with Tietoevry
  • A lot of my time has still gone to the Annuall Ball Committee

Rebecca Laaksonen

  • Meeting with BISO regarding future strategic partnership 
  • Preparations for Kårtalko with FU Sami 
  • Lead the execution of Kårtalko with FU Sami + board members – great success! 
  • Planned for and presented during Studentkåren 101 – education
  • Bookings and planning for Pikkulaskiainen
  • Bookings of Hanken facilities for various SHS events
  • Started gathering info about event dates for spring 2023 in a spreadsheet (utskott + committees + the board) 
  • Supported the process of HC Morjens becoming a club
  • Sent out spreadsheet for Clubs to fill in their contact details, in preparation for Kårmässan and to ensure effective information flow in the future
  • Meeting with the IHD president regarding the upcoming IHD-week
  • Meeting with the board president regarding future board strategy
  • Quarterly meeting with the board president

Sami Multisilta

  • Prepared and realized kårtalko in collaboration with Beccy, with the help of diligent committee members, where storage areas were cleaned, broken materials collected over the past year were thrown away, other areas were also cleaned.
  • Examined the situation with tables, as well as the type & quantity that needs to be procured.
  • Coordinated booking calendar
  • Collected and distributed keys to kår members
  • Held trainings for dj&light equipment
  • Quarterly palaver with KO
  • Meeting on Folkhälsans greenhouse project
  • Ordered equipment with the general secretary of kåren

Matilda Eriksson

  • Monthly meeting with the board president
  • Meeting with Hanken sustainability group about sustainability development at Hanken
  • Continued board presentations on instagram
  • Updated
  • Made our zillisshirts for ÅFZ
  • Started planning the monthly newsletter