Meeting summary

Summary of the Executive Board’s meeting 2/2023


Summary of the Executive Board’s meeting 2/2023

Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 18.1.2023 kl 10.00


Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Rebecca Laaksonen, Axel Anderson, Matilda Eriksson, Emilia Granqvist and Emma Lindvall

The meeting was opened at 10:00 by chairman Ruokonen

Notification matters

  • No notification matters

The following matters were addressed at the meeting:

  • Established vacancy for deputy member on the Board of the Language Center 
  • Representatives for annual ball celebrations were determined
  • Project grant for the Annual Ball Committee was granted

To the following bodies representatives were elected:

  • Finnish Student Sports Federation
  • Student and Teacher Mobility Group, SMG 

Other matters:

  • The deposit system for booking of spaces was discussed
  • The visibility of the parliamentary elections at SSHV was discussed

Board member’s activities


  • The board has hosted a visit by TF22 and TF23 boards.

Ville Ruokonen

  • Had strategy meetings with board members
  • Meeting with the student council presidium regarding the first council meeting
  • Meetings of the Marks and Scholarship Board
  • Coordinated board meetings with KY, KSO, MK and TuKy
  • Strategy discussion with new vice president of the union
  • Constructed annual clock for the board
  • Booked meetings with Hanken
  • Helped members with various questions

Axel Anderson

  • Attended first HaBa task force meeting of the year where we discussed how to progress with the project
  • Had a meeting with SSHV’s person responsible for educational affairs where we looked at the upcoming year and got to know each other
  • Updated and checked through the education committee’s maillists and other communication channels
  • Had a meeting with the financial secretary regarding the budget for the education committee for the upcoming year

Emilia Öfverström

  • Meeting with Frida Winberg and Sandra Stewen (IK president) regarding the development of cooperation with OLL (Finnish Student Sports Federation)
  • Meetings with the new members of the Advocacy Committee
  • Meeting with Kylli Jonatan Stenberg on possible cooperation on the Parliamentary elections 
  • Meeting with Ellen Wulff (Academic Affairs 19) regarding the arrangement of the Parliamentary Election debate 
  • Published blog post about the income limit increase in the form of an interview with Oscar Byman (Academic Affairs 20)
  • Meeting with Jennifer Holmberg (Academic Affairs 22) and review of the will for Academic Affairs
  • Been in contact with various friend associations regarding cooperation around the election debate (Codex, TF, Studorg coming Thorax not yet clear)

Frida Winberg

  • Meeting with Emilia Öfverström regarding the collaboration with OLL( Finnish Student Sports Federation)
  • Recruiting new StödHankeit:s
  • Started the planning of the wellness-week and decided on the date with SSHV
  • Meeting with Hanken regarding the Back to campus-event

Pauliina Haarala

  • Had a meeting with Nikoline Stenman-Möller from the Hanken corporate team about the upcoming year. 
  • Had a meeting with Financial and Administrative secretary and William about last years invoices and Business Committee’s budget for 2023
  • Had a meeting with Matilda Eriksson about social media and Business Committee
  • Had a meeting with Philip Höstman from SSHV about the upcoming years and our committees
  • Meeting with Kylli and other partners and I have continued the work with renewing contracts. 
  • Worked with the annual ball ticket release and seating order

Rebecca Laaksonen

  • Communication with REKOM regarding future events at Heidi’s
  • Had onboarding for the Events role with predecessor
  • Had meeting with chairman of the board regarding vice president duties
  • Had meeting with chairman and presidium regarding communication between the bodies
  • Has received and processed a project bid
  • Preparations for presentation of SHS and the board to incoming exchange students

Sami Multisilta

  • Coordinated the booking calendar
  • Updated the booking mail for different facilities
  • Made up the springs cleaning schedule at kåren
  • Fixed microphone
  • Contacted discoland to get a working subwoofer
  • Started the gathering of the keys to kåren

Matilda Eriksson

  • Meeting with Pauliina regarding the business committee and social media use
  • Meeting with Pauliina and Aktia about cooperation and social media use 
  • Planned Social media calendar and content and updated