Meeting summary

Summary of the Executive Board’s meeting 1/2024


Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 10.1.2024 kl 10.00


Sofie Eriksson, Jesper Rajakangas, Mats Lehto, Aliisa Lundén, Jonatan Stenberg, Matias Monola, Linn Grönlund, Victor Dahlberg, Philip Höstman and Emilia Granqvist

The meeting was opened at 10:00 by chairman Eriksson

Notification matters

  • No notification matters

The following matters were addressed at the meeting:

  • Elected a vice chairman.
  • Decided on areas of responsibility for all board members and elected a secondary for each board member.
  • Power of attorney was given to Jesper Rajakangas to sign sponsorship agreements on behalf of the student union.
  • Rights to the student union bank account and the right to enter into a debit card agreement were given to chairman Eriksson. 
  • Rights to the student union bank account were given to financial secretary Anderson
  • Decided on partially renting out Casa Academica to outsiders
  • Determined that the Student Union Fair will be held on the 30th of January
  • Determined that the deadline for the Club Grant application to be submitted will be on the 4th of February at 23:59.
  • Permitted use of the sauna for Exchange Committee 2024 during Jan 20-21
  • Approved project grant for the Annual Ball Committee
  • Approved the Annual Ball Committee’s use of SHS emblem
  • Determined representatives for annual ball celebrations 
  • Decided on the accessibility of the office space at the Student Union

Representatives were elected to the following bodies:

  • Finlands Ekonomer General Assembly
  • Board of Ekonomföreningen Niord
  • Committee of Teaching Excellence
  • Teaching Evaluation Committee
  • Hanken’s exam committee
  • Hanken’s disciplinary and ethical committee
  • Program Committee BiB
  • Finnish Student Health Service’s working group Sibelius
  • Task force for Assurance of Learning and Quality
  • The directorate for the studies and admissions unit
  • The directorate for the research- and university service unit
  • The directorate for international affairs and external relations
  • Hanken Sustainability Group
  • Hanken DEI Committee
  • Hanken wellbeing group
  • The students’ sports union (OLL)
  • World Student Capital
  • Hanken leading group
  • Board of Learners within ENGAGE.EU

Persons were elected to the following positions:

  • Head of Clubs
  • Chair of the Committee for Committee leaders
  • Chair of the Business Committee
  • Chair of the Committee for Social Affairs
  • Chair of the Advocacy Committee
  • Chair of the Committee of Academic Affairs
  • Chair of the Sustainability Committee
  • Chair of the Committee of Administration and Maintenance
  • Two equality and harassment delegates

The following matters were rescheduled for next meeting:

  • Election of representants for the Student and Teacher Mobility Group SMG
  • Election of President and vice president of SESS.

Board member’s activities


  • Introduction to the Executive Board’s work
  • Preparations for the inaugural meeting

Sofie Eriksson

  • Training with predecessor Ville on presidency, stakeholders & financial management
  • Made contact with our friend associations
  • Prepared for the inaugural meeting
  • Matters related to the badge and scholarship committee 
  • Helped board members to get started with their tasks
  • Planned our strategy weekend
  • Planning for the coming year

Victor Dahlberg

  • Onboarding with Axel
  • Updating of groups, excels, emails and documents.
  • Meeting with SSHV-UPO Jiri about continuous communication and planning of the activities of the year. Booked our second meeting.
  • Booked and started planning on the first UU-meeting of the year.
  • Presented myself to UU. 
  • Started recruitment for the planned UU core group.
  • Meeting with Axel about BiB-meeting.
  • Sent a short presentation to key figures at Hanken
  • Planned Speaker of the year and completed the forms. Waiting for moment to send it. 
  • Recruited for
  • Read the 78-page testament

Jonatan Stenberg

  • Onboarding with predecessor Emilia and Rebecka
  • Opened and marketed the Advocacy Committé recruitment
  • Participated in the National Union of University Students in Finland´s meeting with Academic affairs advicers

Aliisa Lundén

  • Training with predecessor Frida
  • Opened and marketed recruitment for the social policy committee
  • Been in contact with the Health Working Group
  • Contacted counterpart in SSHV
  • Prepared for training for StödHankeiter


Jesper Rajakangas

  • Training with predecessor Pauliina about responsibilities of Corporate relations and about the Business Committee
  • Contact with counterparts at friend associations
  • Received applications and held interviews for the Business Committee
  • Planned and prepared for kickstarting the year with the Business Committee
  • Met with Corporate relations at Hanken

Linn Grönlund

  • Training with predecessor Rebecca about Event-tasks, the presidents’ committee and club responsible-tasks.  
  • Contacted Hanken about Student union fair-date and booking of the foyer. 
  • Planned the presidents’ committee kick-off. 
  • Planned one on one meetings with presidents. 
  • Planned upcoming union cleaning day with Matias. 
  • Planned our strategy-weekend. 

Matias Monola

  • Training with the predecessor about various tasks in the Casa building
  • Managed the booking calendar 
  • Started collecting Casa keys from previous keyholders that no longer have need for them.
  • Planned the upcoming union cleaning day together with Linn

Mats Lehto

  • Created SHS email addresses for committee members
  • Published on the website
  • Confirmed tools for 2024 (Canva, Mailchimp)
  • Initiated the acquisition of merchandise for the board
  • Managed Instagram