Meeting summary

Summary of the Executive Board’s meeting 41/2023

Generalsekreterare | 13.12.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Summary of the Executive Board’s meeting 41/2023

Place: Microsoft Teams

Time: 12.12.2023 at 14.00

Attending:

Ville Ruokonen, Frida Winberg, Matilda Eriksson, Emilia Öfverström, Pauliina Haarala, Rebecca Laaksonen and Emilia Granqvist

The meeting was opened at 14.02 by chair Ruokonen

Notification matters:

  • No notification matters

The following matters were addressed at the meeting:

  • Recruitment of a financial and administrative secretary
  • Proposal for two student representatives to the Board of Trustees of the Swedish Business Administration Students’ Foundation.
  • Establishment of two new clubs

Other matters:

  • No other matters

The meeting was closed at 14.27 by chair Ruokonen

Activities

41/2023

Common

  • Participated in the torchlight procession
  • Participated in the union gathering
  • Attended dinner with the new board

Ville Ruokonen

  • Work on the recruitment of a financial secretary and materials.
  • Writing and giving speeches at the Senate Square during the students’ torchlight procession.
  • Participated in SHSUF’s meeting
  • Participated in SHSUF’s Christmas lunch with the rector and the chairman of the housing company.
  • Signed a contract for an interpreter with the secretary general
  • Coordination and work on insurance for workers and annual party
  • Participated in the last joint meeting of the CPV and EPV.
  • Work on the four-member council meetings and rules of procedure
  • Held training sessions for the new board
  • Updated the testamente
  • Prepared material for the KPV handover
  • Held a pro-rector meeting with the new board.
  • Work on the revised Hanken Strategy 2030.
  • Coordination of bookings for the Christmas party with NHHS and SASSE.
  • Wrote and planned the board’s last anonymous survey
  • Wrote greetings to Nötte
  • Coordinated onboarding with the curator and inspector.
  • Made the board’s greeting to NHHS
  • Award order with the Secretary General
  • Attended the UU meeting and Christmas mulled wine.
  • Attended the EAG sitz
  • Working on the badge and scholarship committee, coordinating badges and scholarships for 2024.
  • Wrote the agenda and held a meeting of the award and scholarship committee.
  • Coordinated SESS Administrative Council meetings
  • Wrote nominations for honorary members for FM meeting
  • Reviewed the EC’s annual report
  • Coordination of invoices and postings
  • Contact with Hanken’s planning manager Helena Strandell
  • Recorded the Student Union 101
  • Represented at Lyran’s and the Academy’s Christmas concert

Axel Anderson

  • Participated in IBU’s visit to Rud Pedersen.
  • Completed the course tieturva 1 and may now act as a traffic monitor for 5 years.
  • Been a traffic monitor on the torchlight procession
  • Wrote text for the four-member council together with Frida.
  • Made the presentation “equality at the student union”
  • Held the training “equality at the student union” for the new board together with Frida.
  • Finished writing and updating the testamente
  • Held the training “education policy” for the new board.
  • Attended the first meeting of the awards- and scholarship committee
  • Attended Kopolive where the year was rounded off and we thanked each other for the past year.
  • Participated in the Hanken Disciplinary Board meeting.
  • Planned the last UU meeting of the year
  • Held the last UU meeting of the year and organised mulled wine in connection with it to say thank you for the past year.
  • Attended the pro-rector meeting where the new board was introduced to the pro-rectors.
  • Participated in Sopo’s Santa Claus workshop
  • Participated in AoLQ’s last meeting
  • Prepared UniK’s student representatives for the upcoming meeting.
  • Co-ordinated new student representatives.
  • Had a meeting with HUS and AYY’s kopo-asiantuntijan to decide who will be the student representative on the Board of the Helsinki Graduate School of Economics (HGSE).
  • Recorded the Student Union 101

Emilia Öfverström

  • Organised and participated in visit to Rud Pedersen + created IG story about the visit.
  • Finished writing the höpo testament
  • Created a höpo 2023 archive
  • Prepared and participated in the WSC autumn meeting where a new chair was elected and AYY resigned from the WSC.
  • Participated in Kopolive where the year was rounded off and we thanked each other for the past year.
  • Held the higher education policy training for the new Board.
  • Translated the text on the General Assembly for SHS.fi and created the related summer material. 
  • Attended UU mulled wine and rehearsed at EAG sitz. 
  • Prepared a meeting with HYY’s new Swedish-speaking board member.
  • Corrected problems with email lists that students have access to at Hanken.

Frida Winberg

  • Updated testamony
  • Wrote text for the four-member council with Axel
  • Planned and held equality training for the new board members
  • Attended FSHS management team meeting, general information from students on the agenda
  • Held the “social affairs” training for the new board.
  • Recorded the Student Union 101
  • Attended the pro-rector meeting where the new board was introduced to the pro-rectors.
  • Represented at the EAG sit
  • Shopping for the SHS Christmas workshop
  • Organized the SHS Christmas Workshop
  • Performed delivery of gifts for the Joulupuu collection
  • Coordinated with Niord regarding an interview for Niordbladet

Pauliina Haarala

  • Updated testament
  • Held corporate relations training for the new board
  • Planning of NU recruitment
  • Supervised the EAG sitz
  • Distributed overalls
  • Attended UU meeting
  • Represented at Lyran’s and Akademens Christmas concert
  • Participated in Santa’s workshop
  • Meeting with successors and Hanken
  • Annual ball work

Rebecca Laaksonen

  • Educated the new board on the events post
  • Educated th new board on international affairs post
  • Educated the new board on the vice-president position
  • Completed the Tieturva 1 course and can now act as a traffic monitor for 5 years.
  • Organised the students’ torchlight procession together with other student organisations on Finnish Independence Day
  • Planned content and workshops for the last presidents’ sub-committee (ordfu) meeting of the year, where both new and old elected representatives and their deputies participated.
  • Held the last ordfu meeting
  • Recorded the Student Union 101- course
  • Planned practicalities and division of labour for Källarsitz x Schnapps Contest
  • Helped with marketing materials for Källarsitz x Schnapps Contest
  • Held a preparatory meeting with a prospective club
  • Coordinated club affairs
  • Updated the SHS Events calendar

Sami Multisilta

  • Been sick all week
  • Booking calendar
  • Coordination with the housing company & selco on e.g. toilet repairs

Matilda Eriksson

  • Haft Communication training for the new board
  • Held Sustainability training for the new board
  • Provided communication training to my successor
  • Held sustainability training for my successor
  • Attended pro-rector meeting where the new board was introduced to the pro-rectors.
  • Monitored the EAG meeting
  • Attended UU meeting
  • Attended the SESS company evening
  • Recorded student union 101
  • Participated in UU mulled wine
  • Made an archive for communications and sustainability 2023
  • Represented at Lyran & Akademens Christmas concert
  • Participated in SOPO’s Santa Claus workshop
  • Kept track of shs facebook
  • Created new SHS users
  • Updated shs.fi
  • Created and published material on shsmoments
  • Updated infoTVn :)
  • Managed the booking calendar ;’)