Meeting summary

Summary of the Executive Board’s meeting 29/2023


Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 27.9.2023 kl 10.04-11.19


Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Matilda Eriksson, Rebecka Laaksonen, Emma Lindvall and Emilia Granqvist

The meeting was opened at 10:04 by chairman Ruokonen

Notification matters:

  • None

The following matters were addressed at the meeting:

  • The board decided on club grants
  • CN got special permission for the use of the sauna
  • New club was admitted to SHS
  • The board decided on representatives to annual balls
  • The board decided on Kvartalets Hankeit™ 3/2023
  • The board decided on the use of the SHS emblem
  • The board decided on the project grant application

Other matters:

  • The casa oven and elevator is again working

The meeting was closed at 11:19 by chairman Ruokonen



  • Participated in the SHS gulis intake.
  • Had a visit from BISO and immersed in each other’s activities in the form of workshops and discussion sessions.
  • Participated in the Hanken Network Days keynote.
  • Meeting regarding Stadirundan
  • Discussions on revision processes at the graduate school

Ville Ruokonen

  • Attended lunch with Sweden’s Crown Princess Victoria.
  • Gave a total of 5 interviews about the visit of The Crown Princess and The Prince for Swedish Yle, Yle Areena, HBL, Ilta-Sanomat and Hanken.
  • Attended the Hanken Network Days dinner
  • Planning and execution with VKO Beccy elements for the BISO visit.
  • Continued work with investigation on how the new bachelor’s program at Hanken affects SHS committee activities.
  • Made changes according to the General Council’s proposal to the badge and scholarship regulations.
  • Made a layout change and reviewed the long-term strategy according to the Student Council’s proposal.
  • Reviewed OLL material for the General Assembly with Gensek Emilia and HÖPO Emilia.
  • Attended a meeting on Stadirundan to promote the event.
  • Meeting with a potential SHS club on club statutes
  • Wrote and sent the board’s greeting to SHSUF
  • Administrative tasks together with Gensek (grants from foundations, minutes, Hankeit of the Quarter, etc.).
  • Financial management with bills, accounts and follow-up of payments to the student union.

Axel Anderson

  • Planning meeting with NHHS & SASSE regarding UU’s Stockholm Excursion.
  • Attended Teaching Evaluation Committee’s sample lecture with HÖPO Emilia.
  • Participated in a workshop with BISO.
  • Meeting with the Secretary-General Emilia regarding FSF’s position paper for student representatives.
  • Planned workshops for UU’s Stockholm Excursion.
  • Continued with presentations of student representatives on Instagram.

Emilia Öfverström

  • Reviewed OLL material for the General Assembly with Gensek Emilia and KO Ville.
  • Been in contact with höpo 20 regarding the OLL General Assembly.
  • Participated in the songbook group meeting
  • Had a meeting with Mikaela from HUS about the FSF general meeting on Friday and Tuesday. 
  • Participated in a workshop with BISO
  • Watched a Teaching demonstration with UPO Axel in TEC.
  • Entered FM change proposals in the board’s revised rules of procedure.
  • Recruited people to run in the student council election 
  • Attended a meeting about Stadirundan to promote the event.
  • Represented at ÅAS 104 annual ball in Vaasa with SOPO Frida.

Frida Winberg

  • Represented at ÅAS 104 annual party in Vaasa with HÖPO Emilia.
  • Had a reception in Kårens Koppi with Rebecca
  • Meeting with StödHankeiterna and Folkhälsan regarding the development of StödHankeiterna’s activities.
  • Continued to coordinate the well-being week
  • Ordered overall patches for Stadirundan
  • Been in contact with HUS regarding ongoing work within HOAS.

Pauliina Haarala

  • Preparations with Hanken for HND
  • Co-organized Hanken Network Day
  • Organized Network Day Dinner with BC
  • Workshop with Biso and BC
  • Represented SHS at Enklaavis annual ball with Matilda
  • Fixed the last sponsors with the Overall-team
  • Sent in the overall order to Opiskleijahaalarit.
  • Planned and held BC weekly meeting
  • Fixed Kide for Stadirundan ticket release

Rebecca Laaksonen

  • Planning of BISO agenda with chair Ville
  • Conducted workshop with BISO and SHS Board.
  • Compiled meeting material from BISO and SHS Board meeting
  • Attended the Hanken Network Day dinner
  • Coffee at Kårens Koppi event with Frida
  • Planned the Ordfu meeting
  • Planned songbook group meeting
  • Started compiling songs for the SHS songbook
  • Held the songbook group meeting
  • Meeting with participants in the Casa 50 group regarding marketing video
  • Updated the SHS Events calendar
  • Translated SHS data protection policy

Sami Multisilta

  • Managed the booking calendar
  • Distributed and received keys
  • Stayed in close contact with service, suppliers and other interest groups.
  • Investigated the need for tables and chairs, new ones on the shopping list…

Matilda Eriksson

  • Represented SHS at Enklaavis annual party
  • Participated in the Stadirunda meeting
  • Made marketing materials for Stadirundan.
  • Made Stadirundan’s FB event
  • Made the Stadirundan halo badge
  • Made and published other material on @shsmoments
  • Updated the website with e.g. data protection notice
  • Started collecting material for the handover process
  • Coordinated FM takeover on Instagram
  • Coordinated with those responsible for gamers and econbrecs on marketing.
  • Started the October newsletter