Meeting summary

Summary of the Executive Board’s meeting 28/2023

Generalsekreterare | 20.09.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, våning 2 and Microsoft Teams

Time: 13.9.2023 at 10.01-10.44

Attending:

Ville Ruokonen, Frida Winberg, Matilda Eriksson, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Rebecca Laaksonen, Emilia Granqvist and Emma Lindvall

The meeting was opened at 10.01 by chairperson Ruokonen

Notification matters:

  • The board has participated in the FSF fall seminar.
  • The freshmen have had their first sitz, the Gulismiddag.

The following matters were addressed at the meeting:

  • The Board released the application to the title Quarterly Hankeit 3/2023
  • The Board took a decision on the use of external marketing materials
  • The Board took a decision on the establishment of a new club
  • The Board took a decision on representatives for annual ball

Other matters:

  • BISO visits us on Thursday and Friday
  • SHS is a co-organizer of the Hanken Networking Day.
  • The data protection notice is up on the website.

The meeting was closed at 10.44 by chairperson Ruokonen

Activities:

Common

  • The Board has participated in the FSF fall seminar.
  • The Board has held strategy day no. 8 and discussed the 2023 implementation plan and started planning the 2024 operational plan.
  • The Board has had crisis workshop
  • The Board has revised documents in line with the Student Council’s decisions.
  • The Board has participated in the Student Council meeting 7/2023.

Ville Ruokonen

  • Acted as Secretary General for 3 days
  • Made the proposal of the award and scholarship regulation revision group to the Student Council.
  • Preparation of meeting material for the upcoming student  council meeting.
  • Participated in Ekonomernas chairperson-days for two days.
  • Participated in the KPV meeting and talked about advocacy in Ekonomerna
  • Supervised the Freshman dinner
  • Participated in StudOrg’s freshman intake.
  • Participated in Niord’s meeting
  • Had a meeting with the working group on administrative regulations
  • Planned and conducted crisis workshop
  • Planned the Board’s recruitment video and questions for it
  • Planned the strategy day vol 8
  • Participated in Hanken’s management team meeting
  • Prepared material on the impact of the government program on student unions for the Hanken Management Team meeting.
  • Benchmarking meeting with Föreningen Ekonomerna together with VKO Beccy.
  • Started work on an investigation on how the new bachelor program at Hanken affects SHS committee activities

Axel Anderson

  • Attended the IR for Finance & Economics meeting where material for discussion with the rector was discussed.
  • Held the first UU meeting of the fall
  • Made some presentation material on all student representatives.
  • Together with VKO Rebecca made questionnaires to the other student representatives in the Board of Learners (Engage.eu) to get more information about the arrangements in other universities.
  • Meeting and planning around Stadirundan 2023 with the other board members.
  • Participated in the AoLQ committee meeting where feedback on studies at Hanken from graduates was discussed.

Emilia Öfverström

  • Responded to CN’s Gulis dinner
  • Planned and booked the next IBU meeting.
  • Wrote the SHS comment to the FSF General Assembly and submitted it via excel and as a document.
  • Advocated for our proposal at the FSF autumn seminar. 
  • Translated the blog post on COC
  • Proofread documents e.g. UF autumn greeting 
  • Wrote the board protocol for the official meeting 27/2023
  • Provided feedback to SYL on the interpretation system

Frida Winberg

  • Meeting and planning for Stadirundan 2023 with the other board members.
  • Represented the ombudsmen at Gekko’s and EC’s Amazing race
  • Represented at CN’s Gulismiddag
  • Planned and held Sopo meeting
  • Organized the Back to Campus event
  • Booked events for Wellbeing Week
  • Made the approved changes to the Code of Conduct and other equality documents.
  • Given feedback regarding the interpretation at SYL

Pauliina Haarala

  • Participated in Studorg’s freshers intake.
  • Meeting with Capgemini about an event in the fall
  • Planned theStaedirundan with the rest of the board and made the Kide event for it.
  • Participated in gulismiddag
  • Coordination with the Overall team and a lot of spons seeking.
  • Coordinated the overall orders
  • Final review with Hanken of HND
  • Coordination with the Keynote speaker Pia-Maria
  • Planning of NU weekly meeting and schedule for HND
  • Coordination around the HND dinner
  • SHS pop-up in the foyer before HND
  • Meeting with Secretary General Emilia

Rebecca Laaksonen

  • Attended UU- meeting
  • Finalised the BISO schedule
  • Prepared and sent out poll to BoL in engage.eu together with educational affairs responsible Axel
  • Communicated with Hanken’s engage.eu team regarding seminar in Rome.
  • Forwarded information to HankenES regarding potential work position.
  • Communicated with ÅFK regarding Casa 50 marketing at Kårpampen.
  • Investigated SHS Kårpampar facebook group with previous board members
  • Meeting with Stockholms Ekonomerna together with SHS Chair Ville

Sami Multisilta

  • Overlooked “gulismiddagen”
  • Fixed music system
  • Contacted maintenance for broken things at casa
  • Given out keys
  • Looked after bookings calendar
  • Other obscurities

Matilda Eriksson

  • Participated in Studorg’s freshers intake.
  • Reps at the gulismiddag 
  • Checked through Hanken’s sustainability group’s plan for the future
  • Made material and planned for the stadirundan with the board.
  • Updated the website with e.g. the new code of conduct and data protection notice.
  • Made, planned & published material on shsmoments
  • Monitored SHS events on FB