Meeting summary

Summary of the Executive Board’s meeting 20/2023


Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 24.5.2023 kl 10.10


Ville Ruokonen, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Matilda Eriksson, Rebecca Laaksonen and Emilia Granqvist

The meeting was opened at 10:10 by chairman Ruokonen

Notification matters:

The Freshman Committee (Gekko) has received a training from the Executive Board.

The Board elected a representative for Academic Council and Educational Council (substitute).

The Board elected a member to institutional council of marketing and logistics (Vasa).

The Board approved a cancellation of a project grant.

The Board approved granted an exemption for Casa Nostra.

Other matters:

Chairman Ruokonen announced the cancellation of Kårsemi due to low participation rate. 

Board member Eriksson announces that the last Monday update before summer has been posted


The meeting was closed at 10:33 by chairman Ruokonen




  • Student Union 101 training to the Freshman committé

Ville Ruokonen

  • Finalize the document between SHS and Hanken
  • Meeting with Helena Strandell on the framework agreement, the SSHV annex and the issue of refreshments after the entrance exam.
  • Email meeting with Helena and Inkku on the framework agreement
  • Four-member council meeting: EC
  • Four-member council meeting: MC
  • SHSUF meeting
  • Meeting with Fanny on the revision of the management regulations
  • Meeting with the working group for the revision of the rules of the awards and Scholarships Committee.
  • Updated the Board’s annual clock and calendar of dates
  • Compiled responses from the Board’s anonymous survey
  • Support to Emilia and Secretary Gen on the SHS position for the SYL round of initiatives.
  • Financial management in the form of posting and checking of student union fees
  • Translation of a part of the student union 101 
  • Coordination of renting the Casa to outsiders together with Sami.

Axel Anderson

  • Supervised at the Avslutande sitz
  • Attended the disciplinary board meeting
  • Continued coordination and planning of UU excursion

Emilia Öfverström

  • Recruitment and welcoming of 3 new IBU members
  • Meeting with library staff about the reading room project 
  • Proposal on improving multilingualism for the SYL round of initiatives 
  • Contact with ÅAS kopo regarding initiatives

Frida Winberg

  • Participated in two meetings regarding the renovation of the reading room at Hanken.
  • Represented at Ayy’s 13th annual party! Congratulations<3
  • Held the second meeting of the Hankeiternas well-being group, Pride and Back to campus among other things were discussed
  • Continued to present the SupportStudents on Instagram
  • Continued planning of Students at Pride
  • Familiarized myself with the meeting material for FSHS’ and Unisport’s meetings

Pauliina Haarala

  • Last meeting for the spring semester with Hannen about HND 
  • Wished a lovely summer to our partners 
  • Planned the autumn for BC and last details for the spring 
  • Tried to remind companies again to pay their bills 
  • Translation of a part of the student union 101 

Rebecca Laaksonen

  • Translated material for Student Union 101
  • New interactive material for the Student Union 101
  • Participated in planning meeting of MSc intro week with Hanken.
  • ÅFK four-man council
  • Interviewed applications for the SHS Songbook group.
  • Planned the SHS Songbook group’s activity plan for the autumn.
  • Coordinated working group meeting with HUS + StudOrg for the Stadirundan event
  • Brainstormed SHS’s future event programme with the Board.
  • Initiated talks to arrange a basketball tournament in the autumn
  • Supervised CN’s avslutande party

Sami Multisilta

  • Keep track of the shs booking calendar
  • Discussed casa rental with other parties & Ville
  • Coordinated cleaning projects 
  • Coordinated building and fixing projects with selco
  • Key exchanges

Matilda Eriksson

  • Published the spring term recap posts (and timed the remaining ones). 
  • Fixed with the kårsemi
  • Represented SHS  at AYY 13 year party
  • Ordered the sustainable snaps & wine glasses 
  • Helped with SHS users and emails
  • Made and published content on shsmoments channels
  • Researched how others do it with photo descriptions on Instagram.