Meeting summary

Summary of the Executive Board’s meeting 3/2023

Generalsekreterare | 25.01.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Summary of the Executive Board’s meeting 3/2023

Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 25.1.2023 kl 10.00

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Rebecca Laaksonen, Axel Anderson, Matilda Eriksson, Emilia Granqvist and Emma Lindvall

The meeting was opened at 10:00 by chairman Ruokonen

Notification matters

  • The board has had its second strategy day and the first draft of the implementation plan is ready
  • The IK’s chairman and vice-chairman represent SHS at the university in motion on the day

The following matters were addressed at the meeting:

  • The deposit system for bookings is abolished and a new electronic contract system is put into use
  • Representatives for Boomi’s and Optimis’ annual parties were decided
  • The anniversary committee has been granted the use of the SHS emblem to order a photo wall.
  • Decided to allow the request from MC to use the Student Union’s sauna after the Disney sitz.

To the following bodies representatives were elected:

  • The digitization committee for Hanken
  • Hanken’s Strategy 2030 Task Force

Other matters:

  • The board’s unofficial meeting time is changed to 9 on Mondays.
  • Pikkulaskianen’s ticket release will be arranged on Friday 3.2 at Hanken.

The meeting was closed at 10:24 by chairman Ruokonen

Activities:

Common

  • The board has been photographed
  • The board had its second strategy day and wrote the implementation plan
  • Participated in the introduction seminar of Suomen Ekonomit
  • Had the ordförandeutskottets kickoff

Ville Ruokonen

SHS

  • Had a meeting with the general secretary regarding upcoming meetings and practices at the student union
  • Had a meeting with the ÅFK presidium regarding the arrangements and the board’s task before and during the annual party
  • Had a planning meeting about the ordförandeutskottets kick-off
  • Meeting with Vice president regarding the management team meeting and Hanken’s strategy
  • Written speech for the annual party
  • Wrote the student union president’s greeting to the websites

Hanken

  • Attended Hanken’s management team meeting
  • Spoke to get a representative to the Hanken Strategy 2030 task force
  • Coordinated together with Axel regarding study representatives for Hanken’s national quality review (done by FINEEC)
  • Had a meeting with Matilda and Hanken regarding communication for SHS

External parties:

  • Participated in Niord’s board meeting and Kylteripuheenleinheidzien verkosto meeting
  • Intro meeting with Kylli regarding the upcoming collaboration and business year
  • Participated in SESS training
  • Had email meeting with FSF “kummi”

Axel Anderson

  • Recruited students to FINEEC’s national auditing of Hanken
  • Had meeting with Kylli regarding possible cooperations and discussed what is happening on the advocacy area
  • Opened the voting for lecturer of the year
  • Started correspondence with SASSE and NHHS regarding UU’s possible field trip to Stockholm
  • Supervised Inledande- party organized by Casa Nostra
  • Participated in schooling for Equality and harassment delegates  

Emilia Öfverström

  • Held first official IBU meeting with the new members
  • Created and compiled material for the spring IBU agenda 
  • Familiarized myself with the FSF and SAMOK election programmes and statements, including through their livestream from Casa
  • Attended the first WSC meeting for 2023
  • Been in contact with OLL regarding IK president’s participation at their events
  • Supervised at the Welcome Dinner held by the Exchange Committee

Frida Winberg

  • Meeting with all the new Sopo-members
  • Organized the Back to campus-event
  • Meeting with Pauliina Haarala about the vice-position
  • Meeting with Axel Anderson and the Shs-kylli regarding our activities
  • Meeting with Folkhälsan regarding the development of the SupportStudents
  • Participated in schooling for Equality and harassment delegates  

Pauliina Haarala

  • Continued meeting our partners
  • Prepared onboarding material for Business Committee
  • Had the first Business Committee meeting
  • Meeting with Frida Wiberg about the vice-position and Student Council -meeting

Rebecca Laaksonen

  • Introduced SHS to Hanken’s new exchange students during their introductory days
  • Meeting with President regarding the management team meeting and Hanken’s strategy 
  • Compiled documents and policies regarding SHS events and sent information to Ordförandeutskottet 
  • First meeting with Ordförandeutskottet
  • Represented the Executive Board on Welcome Dinner of Exchange Committee
  • Supervised Inledande- party organized by Casa Nostra
  • Coordinated a meeting with BISO regarding a visit to Oslo + future collaboration between SHS & BISO

Sami Multisilta

  • Coordinated with SYL and fixed for their eduskuntavaalipaneli at Casa.
  • Acquired new microphones for the PWC hall as the old ones had given up
  • Coordinated the booking calendar.
  • Fixed the speaker problem at casa, the system had been miswired and there were broken parts.
  • Ordered emptying of garbage containers
  • Cleaned up the table & chair storage together with EC, took out several broken tables and chairs that were left at the back.
  • Ordered replenishment of goods for the corps with general sec.
  • Held dj training for EC
  • Continued with key collection & distribution

Matilda Eriksson

  • Had a meeting with Ville and Hanken regarding communication for SHS
  • Had a meeting with Hanken regarding SHS standpoint regarding sustainability and content on Hankens website about SHS & sustainability
  • Launched TikTok (shsmoments) 
  • Fixed and planned material for social media
  • Board introduction has begun
  • Work with SHS mails and aliases continues