Meeting summary

Summary of the Executive Board´s meeting 31/2021


Summary of the Executive Board’s meeting 30/2021

Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 29.9.2021 kl 10.00


Daniel Karlsson,  Emma lindvall, Emilia Winqvist, Sebastian Ståhlberg, Anton Nilsson, Emilia Donner, Alina Anderson, Nicole Gustafsson, Julius Tallqvist, Nicolina Massa, Victor Heerman, Robin Eriksson, Lydia Nystén, Erika Storfors, Alexander Lindén. 

Alexandra Eriksson joind at 10.42

Eliott Tallqvist joind at 11.14

The meeting was opened by Chairman Karlsson at 10:04 AM

The following matters were addressed at the meeting:

  • The board grants the following project grants: World Food Day is granted 150 euros deducted by the board.
  • The board did not grant project grants to the Women’s Career Society to WCS and encouraged them to attend the union fair so they could raise club grants instead.
  • The board vacates the quarter hankeit. Last date to submit application: 21.10.2021
  • The board decided on disciplinary measures for  the events (2-3.10):
    • The board assigns a warning to Casa Nostra, the content of the warning concerns the sauna after parties and certain events.
    • The board also distributes a written warning to some student union members and their union keys are removed for some time to come.
    • The board also forbids  some individuals from attending events  at Casa for a certain time ahead and their union keys are removed.
    • The board also decides that sillis may only be arranged in the Casa hall and no other union rooms may be used under the silliz.

Notification matters

  • The board has represented SHS at AAY and Premios annual balls for the first time in a long time. 
  • A dog named Myssly attended the meeting. 

Daniel Karlsson

  • Planning meeting with KY regarding Nordic Forum
  • Represented SHS at AYY:s annual ball
  • Work regarding the recruitment of a new Secretary General
  • Written text to Nötte
  • Administrative tasks
  • Other correspondence

Emma Lindvall

  • Planned feedback discussions with Hanken
  • Meeting with the President of the Grand Committee regarding recruitment of new student representatives to the Board of Hanken
  • Kept on planning meeting 7/2021 of the Education Committee
  • Coordinated study circles, student representatives, the Education Committee’s participation in the Wellness week and photo shoot for a photo archive of the Educaiton Committee
  • Helped the President of the Board with different tasks
  • Student advocacy briefing with the responsible for Social and Academic Affairs in the Board
  • Made posters for the Education Committee and social media material regarding the publishing of the report to Hanken about what students want their studies to look like after the pandemic
  • Archiving
  • Prepared material with the Recruitment Committee for the Board regarding the recruitment of student representatives to the Board of Hanken

Daniel Hasselström

  • Planned upcoming events in regards to the COVID-19 restriction being lifted to full capacity. 
  • Have had meetings with several committees regarding their upcoming events this fall
  • Planned and attended a meeting regarding the student’s independence torchlight parade that will take place on 6.12.2021. SHS will be responsible for the sound and light on Senatintorg during the torchlight procession and also fixing 2 guards for the event.
  • Attended the Nordic Board meeting, we decided to organize a “Mini Nordic Forum” on 9.11-11.11.2021 in Finland together with KY, where the main focus would be to plan the Nordic Forum 2022 and ensure that the tradition does not die out.
  • Had a meeting with KY and planned the Nordic Forum
  • Coordinated project grant applications
  • Coordinated special permit applications
  • Coordinated and planned the Ekonombrevsutdelningen
  • Coordinated and made a deal with IHD and Hanken. The deal would be that IHD would help in some events in Hanken (ex cloakroom) and then IHD will get paid for it
  • Been in contact with NHHS and planned upcoming joint events
  • Been in contact with Sasse about upcoming joint events during the autumn
  • Participated in a photoshoot for the picture archive 
  • Participated in Nuuksio excursion under the wellness week

Emilia Winqvist

  • Planned World Food Day event
  • Represented SHS at Preemio’s 20th anniversary party
  • Represented at SSHV’s board sitz
  • Prepared for Aftonskola
  • Compiled material for the newsletter
  • Fixed difficulties with G-suites and made new e-mail accounts
  • Helped market various events on social media
  • Coordinated events with Hanken
  • Fixed on different applications
  • Fixed photography and images to SHS image archive
  • Posted Flickr image material on the website

Sebastian Ståhlberg

  • Student advocacy briefing with the responsible for Social and Academic Affairs in the Board
  • WSC
    • Economy, happenings and day to day stuff
  • FSF
    • Webinar
  • Studerandenas idrottsfröbund
    • Mail and day to day things

Alexandra Eriksson

  • ​​Retrieved sponsorship for the wellness week
  • Participated and organized the Nuuksio excursion in connection with the wellness week
  • Fixed Facebook events, and updated the events for the prosperity week
  • Had a meeting with sopo equivalent Johannes and Lydia from SSHV
  • Fixed material for SHS social media
  • Participated in “terveystyöryhmän kokous”

Emilia Donner

  • Collected all logos for the overalls order and sent them to the company
  • Been in contact with partners and potential partners, e.g. EY, Sponda, Accenture, McKinsey
  • Planned the kick-off for the sponsorship committee
  • Represented SHS at the annual ball for AYY
  • Helped to get materials for the wellness week and organise the Nuuksio trip

Anton Nilsson

  • Participated in SHS ‘new photo archive photography
  • Maintained contact with various partner organizations by physically participating in their events.
  • Coordination of bookings and sending reminder emails.
  • Investigation and quotation search for new sound and lighting system.
  • Support sought for a new sound and lighting system.

The meeting was closed by Chairman Karlsson at 11:40 AM.