Meeting summary


Summary of the Executive Board’s meeting 34/2023

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 1.11.2023 kl 10.00


Ville Ruokonen, Emilia Öfverström, Pauliina Haarala, Matilda Eriksson, Frida Winberg, Emilia Granqvist och Emma Lindvall

The meeting was opened at 10.00 by chairman Ruokonen

Notification matters:

  • The Board together with CN visited friends in SASSE in Stockholm during the Gasquen weekend.
  • The Secretary General has been to Brussels with the FSF.
  • Rebecca has been to Rome with

The following matters were addressed at the meeting:

  • The Board announced the vacancy for the position of SHS Financial and Administrative Secretary
  • The Board elected the SHS delegation members to the General Assembly of the Finnish Student Sports Federation
  • The Board decided on project grants

Other matters:

  • Emma Lindvall thanks for the last board meeting she attended as SC President.

The meeting was closed at 10.27 by chairman Ruokonen





Ville Ruokonen

  • Meeting with the Secretary General on the coming financial year, recruitment of staff and recap of the Secretary General’s Brussels trip with SYL and the delegation’s participation in SEKSMYY.
  • Meeting with EC together with VKO Rebecca
  • Finalised the budget together with the financial secretary.
  • Finalised the operational plan 2024 
  • Made the board’s amendments to proposal 6/2023
  • Discussions with SHSUF board members about Casa.
  • Coordination of the payment of the Vasa grant
  • Attended the SHSUF meeting

Axel Anderson

  • Met with Secretary General Emilia regarding SYL’s policy paper on student admissions and made comments on it.
  • Fixed and made posts regarding the new mandate period for Hanken University College
  • Had a meeting with SSHV’s education policy manager regarding current issues and the upcoming UU meeting.
  • Planned the sixth UU meeting of the year
  • Made a report to the Cultural Fund on the scholarship UU received for the Stockholm excursion.
  • Met with Frida and commented on Hanken’s strategy as members of Hanken’s Gender Equality Committee.

Emilia Öfverström

  • Held IBU meeting 9 
  • Continued coordination with Rud Pedersen on the visit
  • Secretary of official board meeting 33/2023
  • Ensured that the Board’s report on the motion has been finalised
  • Made a document that the delegation can use as support at Kylterihuone. 
  • Started to familiarise myself with the updated General Assembly material (SYL)
  • Received tables for Casa

Frida Winberg

  • Met with Axel and commented on Hanken’s strategy as members of Hanken’s Gender Equality Committee.
  • Had a meeting with Unisport and Hanken
  • Planned together with Unisport and IK’s chairman cooperation in events
  • Been in contact with Hanken’s marketing team regarding the visibility of our support services.
  • Bought SHS’s tickets to Glöggrundan.

Pauliina Haarala

  • Participated in feedback meeting with Hanken on HND
  • Prepared HND invoices
  • Helped IK with Kide app
  • Coordinate annual party sponsorship
  • Plan and held NU weekly meeting
  • Invoicing
  • Late overallorders
  • Planning of Summer Job Night

Rebecca Laaksonen

  • Lobbied SHS agenda at BoL meeting in Rome
  • Attended the University Alliance annual 3-day conference 
  • Meeting with EC together with SHS chair Ville
  • Coordination of the Casa 50 project
  • Updated SHS Events calendar

Sami Multisilta

Coordination of table orders
Cleaning booked
Helped HGSE with their sitz
Handled bookings
Attended house company meeting

Matilda Eriksson

  • Been in contact with IK regarding marketing of academic classic.
  • Collected material for the November newsletter
  • Prepared the November newsletter for distribution
  • Arranged glöggrunda ticket release for SHS ticket quota.
  • Edited and published the board builder recruitment video.
  • Made new SHS emails, helped with login and mailing lists.
  • Kept track of SHS facebook
  • Made and published other material for shsmoments channels.