Meeting summary

Summary of the Executive Board’s meeting 31/2023


Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 11.10.2023 kl 10.00


Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Matilda Eriksson and Emilia Granqvist 

The meeting was opened at 10.00 by chairman Ruokonen

Notification matters:

  • Stadirundan was held by the SHS Board, and was very successful

The following matters were addressed at the meeting:

  • Exemption was granted for the Freshman Comittee and the club Dion
  • Annual Ball invitations for ASK and Hämäläis-Osakunta were discussed, and we will send our greetings. 

Other matters:

  • None

The meeting was closed at 10.16 by chairman Ruokonen





  • Organized and planned Stadirundan 2023
  • Meeting on the presentation of the long-term strategy

Ville Ruokonen

  • Participated in AR meeting
  • Participated in SHSUF meeting
  • Prepared material for Stadirundan
  • Represented SHS at Codex annual ball and zillis together with Frida and Mati.
  • Wrote the board’s report for the long-term strategy 
  • Made prowerpoint presentation on the board’s report for the long-term strategy.
  • Made corrections to the board’s proposal 5 for the upcoming council meeting.
  • Made changes to the administrative regulations as proposed by the General Council.
  • Planned a session for the management group on the way academic staff express themselves to students in writing, their response times and the length of the feedback time.
  • Made the layout of the new SHS Policy document.
  • Sent greetings to student unions about annual celebrations we cannot attend.
  • Helped with the materials for Hanken’s scholarship award ceremony during the financial letter ceremony
  • Made the September announcements
  • Meeting with finance on accounts and the 2024 budget.
  • Coordination of feedback for Hanken’s processes regarding payment according to the framework agreement.
  • Meeting with Gensek and Ekonsek on the use of Paytrail.
  • Reviewed Inkku’s and Kaj’s proposal for KPIs in Hanken’s Strategy 2030.

Axel Anderson

  • Organized a Kårkaffe i Koppin with Pauliina
  • Meeting with Robert Ciuchita, Director of the BiB program, regarding expectations and views on the new English-language bachelor program.
  • Made a new feedback form for studies that is now in the monthly newsletter.
  • Joined UU on a Stockholm excursion where we had workshops with the education committees from NHHS and SASSE.
  • Participated in the AoLQ meeting where it was discussed which material regarding feedback should be distributed and which of Hanken’s staff should receive that material.
  • Made corrections in the board’s proposal regarding the regulations for the election of student representatives for the upcoming council meeting.
  • Planned the consolation ball and published the event on FB.

Emilia Öfverström

  • Helped KO Ville fill in advocacy points for the long-term strategy report. 
  • Wrote a statement for regarding the government’s plans on student income and international students.
  • Created an instagram post about the SHS statement 
  • Contact with Hanken regarding the statement
  • Coordinated meeting with SYL candidate Eugenie and the delegation
  • Helped Hankboobie promote the Pinktober Charity Run to Hanken’s staff.
  • Gave a speech at the Ekonombrevsutdelning
  • Supervised Gamylen together with SOPO Frida
  • Represented at Gekko’s Gulissemi 🙂 .
  • Read through SYL’s vision for advocacy in the EU 2023-2025.
  • Responded to survey on SYL’s EU advocacy plan
  • Gave a schooling session on the electronic voting procedure to CVN Chair Jenni. 
  • Planned and held IBU meeting 8 
  • Booked Hanken Business Lab for Feedback forum and made arrangements for co-operation with Kylli.
  • Created some and Facebook text for the next Feedback forum 
  • Created a Facebook profile for IBU
  • Updated IBU’s text on the website

Frida Winberg

  • Represented at Codex annual ball and zillis
  • Represented at Gekko’s gulissemin
  • Supervised Gamylen
  • Held a Sopo meeting
  • Book the last events of the wellness week
  • Promotion of individual events during the wellbeing week
  • Produced some materials and published content for Mental Health Day. 
  • Registered SHS for the Christmas gift collection
  • Coordinated feedback collection for neurodivergent on instagram

Pauliina Haarala

  • Arranged Kårkaffe in the koppin with Axel
  • Been in contact with the Språkmentor program
  • Coordination of the overall order
  • Coordination with Capgemini and their events
  • Coordination with NU about the autumn timetables and events
  • Represented at the gulissemi

Rebecca Laaksonen

  • Followed up the internationalisation part of the long-term strategy
  • Meeting regarding Casa 50 fundraising
  • Held the Casa 50 meeting and together with the group structured a plan for the party on 6 April 2024 to be presented and approved by the housing company.
  • Attended BoL meeting
  • Sparring meeting with new potential club within SHS
  • Meeting with INK president
  • Updated the SHS Events calendar
  • Communicated with Hanken regarding SHS bookings at the university.
  • Followed up on payment practices for exchange students

Sami Multisilta

  • Managing bookings
  • Coordination with KSO and KO on rules regarding the practice of Legenda booking & use of space
  • Communicated about various fixes with the housing company & service company
  • Coordination with Källargardet about new refrigerators for Legenda.
  • Coordination of Casa bookings with external organizers
  • Coordination with EAG on their booking
  • Helped union members and alumni with space issues

Matilda Eriksson

  • Represented SHS at Codex annual ball & zillis with Frida and Ville.
  • Represented at the Gulissemi
  • Helped with and made new shs users
  • Participated in Hanken’s digitalisation committee meeting
  • Made a Rollup design for SHS
  • Made and published material on shsmoments channels
  • Coordinated feedback collection for neurodivergent on instagram
  • Updatet and kept an eye on SHS facebookpage
  • Updated