Meeting summary

Summary of the Executive Board’s meeting 1/2023

Generalsekreterare | 11.01.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Summary of the Executive Board’s meeting 1/2023

Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 11.1.2023 kl 10.00

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Rebecca Laaksonen, Axel Anderson, Matilda Eriksson, Emilia Granqvist, Emma Lindvall, Fanny Kesti, Sofie Eriksson and Dennis Strandell

The meeting was opened at 10:05 by chairman Ruokonen

Notification matters

  • The first strategy days for the Board of 2023 were held
  • The sofas at Kåren have been dry-cleaned
  • Financial and administrative secretary Fanny Kesti wishes a good start to the year  
  • President of the Student Council Emma Lindvall greets and expresses her joy for the upcoming cooperation between the Board and the Council during the year 

The following matters were addressed at the meeting:

  • Elected a vice chairman.
  • Decided on areas of responsibility for all board members and elected a secondary for each board member.
  • Rights to the student union bank account and the right to enter into a debit card agreement were given to chairman Ruokonen and general secretary Granqvist.
  • Power of attorney was given to Pauliina Haarala to sign sponsorship agreements on behalf of the student union.
  • Decided to partially rent out Casa Academica to outsiders during 2022. Application for permission required and clear specification on cleaning fees. 
  • Determined that the Student Union Fair will be held on the 2nd of February
  • Determined that the deadline for the Club Grant application to be submitted will be on the 9th of February at 23:59.
  • Established vacancy for regular member of the Department of Marketing and Logistics 
  • Determined representatives for annual ball celebrations 

To the following bodies representatives were elected:

  • Finlands Ekonomer General Assembly
  • Committee of Teaching Excellence
  • Hanken’s exam committee
  • Hanken’s disciplinary and ethical committee
  • Finnish Student Health Service’s working group Sibelius
  • The working group for Assurance of Learning
  • The directorate for the studies and admissions unit
  • The directorate for the research- and university service unit
  • Hanken Sustainability Group.
  • Hanken Gender Equality Committee
  • Hanken Welfare Group
  • Student and Teacher Mobility Group SMG 
  • Hanken’s management team

Persons were elected to the following positions:

  • Head of the Clubs
  • Chairman of the President’s Committee
  • Two equality and harassment delegates
  • Member of the Equality Policy Document Revision Group
  • Chairman, vice chairman and two members for Svenska Ekonomi Studenters Stiftelse’s (SESS) administrative council
  • President and vice president of SESS.

Board member’s activities

Common

  • The board has been educated and schooled
  • The board has met with boards from SASSE and NHHS
  • The board has had its first strategy days

Ville Ruokonen

  • Received an outgoing education from the representative Emmi chairmanship and financial management
  • Meeting with SSHV’s chairperson about the coming year and cooperation
  • Meeting and shift with the Kylteripuheenjohtajien verkosto (KPV)
  • Meeting with Gensek and Ekonsek regarding the collaboration
  • Meeting with ÄMR chairperson Nicolina about the coming year
  • Booked meetings with various external partners
  • Planned the strategy days
  • Contacted and presented the new SHS board to Hanken’s management
  • Marks and Scholarships Board meeting and matters
  • Helped board members get started with their duties
  • Planned coming business year and the board’s strategy/goals

Axel Anderson

  • Sent a short introduction of myself to key people at Hanken
  • Been in contact with last year’s winner of “Lecturer of the year” regarding collection of the award
  • Prepared the questionnaire for this year’s “Lecturer of the year” award
  • Familiarized myself thoroughly with my predecessors’ will regarding educational affairs
  • Scheduled a meeting with SSHV’s person responsible for educational affairs

Emilia Öfverström

  • Commenced planning of the Advocacy committee’s  annual calendar and activities for the spring of 2023
  • Contacted and booked meetings with the new members of the Advocacy committee
  • Wrote blog post about the new income limits
  • Booked meeting with Ellen Wulff (academic affairs 19) regarding the Parliamentary election debate in March
  • Booked meeting with IK President regarding OLL
  • Meeting with Jennifer (academic affairs 22) and Hanken’s events manager regarding the weeks before the parliamentary elections

Frida Winberg

  • Meeting with Hanken and SSHV regarding the Back to campus-event
  • Planning and recruiting of SOPO 23
  • Planned a collaboration with the SHS-kylli regarding the Back to campus-event
  • Planned a collaboration with the IK president regarding OLL( Finnish Student Sports Federation)

Pauliina Haarala

  • Meetings with some of our partners and renewal of our contracts for 2023. 
  • Planning of activities for Business Committe 2023. 
  • Had a strategy meeting with CM. 

Rebecca Laaksonen

  • Established a Teams- channel for Ordförandeutskottet 2023 and started working on future agendas
  • Familiarized myself with the position specific testament of International Affairs
  • Meeting with Chairman 22 regarding Pikkulaskiainen

Sami Multisilta

  • Received handover by the representative
  • Manage the booking calendar
  • Presented myself at the housing company’s meeting
  • Coordinated the renovation of kårens toilets with the housing company

Matilda Eriksson

  • Gotten acquainted with the website and our admin-panel
  • Made new users (SHS- email addresses)
  • Made new aliases and email – groups.
  • Had strategy Meeting with CM.