Summary of the Executive Board’s meeting 1/2024

Generalsekreterare | 11.01.2024

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, våning 2 & Microsoft Teams

Time: 10.1.2024 kl 10.00

Attending:

Sofie Eriksson, Jesper Rajakangas, Mats Lehto, Aliisa Lundén, Jonatan Stenberg, Matias Monola, Linn Grönlund, Victor Dahlberg, Philip Höstman and Emilia Granqvist

The meeting was opened at 10:00 by chairman Eriksson

Notification matters

• No notification matters

The following matters were addressed at the meeting:

• Elected a vice chairman.
• Decided on areas of responsibility for all board members and elected a secondary for each board member.
• Power of attorney was given to Jesper Rajakangas to sign sponsorship agreements on behalf of the student union.
• Rights to the student union bank account and the right to enter into a debit card agreement were given to chairman Eriksson. 
• Rights to the student union bank account were given to financial secretary Anderson
• Decided on partially renting out Casa Academica to outsiders
• Determined that the Student Union Fair will be held on the 30th of January
• Determined that the deadline for the Club Grant application to be submitted will be on the 4th of February at 23:59.
• Permitted use of the sauna for Exchange Committee 2024 during Jan 20-21
• Approved project grant for the Annual Ball Committee
• Approved the Annual Ball Committee’s use of SHS emblem
• Determined representatives for annual ball celebrations 
• Decided on the accessibility of the office space at the Student Union

Representatives were elected to the following bodies:

• Finlands Ekonomer General Assembly
• Board of Ekonomföreningen Niord
• Committee of Teaching Excellence
• Teaching Evaluation Committee
• Hanken’s exam committee
• Hanken’s disciplinary and ethical committee
• Program Committee BiB
• Finnish Student Health Service’s working group Sibelius
• Task force for Assurance of Learning and Quality
• The directorate for the studies and admissions unit
• The directorate for the research- and university service unit
• The directorate for international affairs and external relations
• Hanken Sustainability Group
• Hanken DEI Committee
• Hanken wellbeing group
• The students’ sports union (OLL)
• World Student Capital
• Hanken leading group
• Board of Learners within ENGAGE.EU

Persons were elected to the following positions:

• Head of Clubs
• Chair of the Committee for Committee leaders
• Chair of the Business Committee
• Chair of the Committee for Social Affairs
• Chair of the Advocacy Committee
• Chair of the Committee of Academic Affairs
• Chair of the Sustainability Committee
• Chair of the Committee of Administration and Maintenance
• Two equality and harassment delegates

The following matters were rescheduled for next meeting:

• Election of representants for the Student and Teacher Mobility Group SMG
• Election of President and vice president of SESS.

Board member’s activities

Common

• Introduction to the Executive Board’s work
• Preparations for the inaugural meeting

Sofie Eriksson

• Training with predecessor Ville on presidency, stakeholders & financial management
• Made contact with our friend associations
• Prepared for the inaugural meeting
• Matters related to the badge and scholarship committee 
• Helped board members to get started with their tasks
• Planned our strategy weekend
• Planning for the coming year

Victor Dahlberg

• Onboarding with Axel
• Updating of groups, excels, emails and documents.
• Meeting with SSHV-UPO Jiri about continuous communication and planning of the activities of the year. Booked our second meeting.
• Booked and started planning on the first UU-meeting of the year.
• Presented myself to UU. 
• Started recruitment for the planned UU core group.
• Meeting with Axel about BiB-meeting.
• Sent a short presentation to key figures at Hanken
• Planned Speaker of the year and completed the forms. Waiting for moment to send it. 
• Recruited for Engage.eu
• Read the 78-page testament

Jonatan Stenberg

• Onboarding with predecessor Emilia and Rebecka
• Opened and marketed the Advocacy Committé recruitment
• Participated in the National Union of University Students in Finland´s meeting with Academic affairs advicers

Aliisa Lundén

• Training with predecessor Frida
• Opened and marketed recruitment for the social policy committee
• Been in contact with the Health Working Group
• Contacted counterpart in SSHV
• Prepared for training for StödHankeiter

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Jesper Rajakangas

• Training with predecessor Pauliina about responsibilities of Corporate relations and about the Business Committee
• Contact with counterparts at friend associations
• Received applications and held interviews for the Business Committee
• Planned and prepared for kickstarting the year with the Business Committee
• Met with Corporate relations at Hanken

Linn Grönlund

• Training with predecessor Rebecca about Event-tasks, the presidents’ committee and club responsible-tasks.  
• Contacted Hanken about Student union fair-date and booking of the foyer. 
• Planned the presidents’ committee kick-off. 
• Planned one on one meetings with presidents. 
• Planned upcoming union cleaning day with Matias. 
• Planned our strategy-weekend. 

Matias Monola

• Training with the predecessor about various tasks in the Casa building
• Managed the booking calendar 
• Started collecting Casa keys from previous keyholders that no longer have need for them.
• Planned the upcoming union cleaning day together with Linn

Mats Lehto

• Created SHS email addresses for committee members
• Published on the website
• Confirmed tools for 2024 (Canva, Mailchimp)
• Initiated the acquisition of merchandise for the board
• Managed Instagram