Meeting summary

Summary of the Executive Board’s meeting 40/2023

Generalsekreterare | 06.12.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Summary of the Executive Board’s meeting 40/2023

Place: SEB- Sanduddsgatan 7A, floor 2 and Google Meets

Time: 5.12.2023 at 12.30

Present:

Ville Ruokonen, Matilda Eriksson, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Rebecca Laaksonen and Emilia Granqvist.

The meeting was opened at 12.32 by Chair Ruokonen.

Notification matters: 

  • SHS participates in and organises the traditional student torchlight procession on Independence Day, together with other student unions and organisations in the capital region.
  • SSHV has celebrated its 43rd anniversary.

The Board discussed and decided on the following matters during the meeting:

  • The Board selected the Hankeit of the Quarter 4/2023.
  • The Board awarded a project grant
  • The Board elected a regular student representative to the IR for Financial Economics and Economics in Vaasa.
  • The Board decided on a proposal for the composition of the Disciplinary Board to the Student Council.
  • The board made a decision on a proposal for an expert to the SESS board to the Student Council.
  • The Board approved the Board’s proposal 7/2023
  • The Board decided on a proposal for student representatives to the SESS Board to the Student Council.

The meeting was closed by Chair Ruokonen at 13.23.

Activities

40/2023

Common

  • Participated in Tomtedisco, SSHV’s annual ball and annual ball zillis in Vaasa.
  • Improved the 2024 action plan according to the Student Council’s comments.
  • Discussed the onboarding process

Ville Ruokonen

  • Participated in the Hanken management team meeting
  • Attended the rector’s lunch together with VKO Rebecca and SSHV President Frans.
  • Four-member council meetings for EC, MC, IK, PK and CN regarding the vice-president and participation in interviews
  • Recruited new SHS Disciplinary Board members
  • Recruited new members to the SESS Board (student members and expert).
  • Attended a meeting with Hanken on the integration of the Winter School together with VKO Beccy, IHD president Marina and EC president Emilia.
  • Reviewed the EC activity report
  • Coordination with stakeholders for upcoming board schooling
  • Attended meeting on booking the Casa for spring 2024
  • Attended the HUS 155 annual ball together with Axel.
  • Participated in UniK schooling.
  • Meetings with the board trainer
  • Prepared onboarding material for the new board
  • Writing on the testimony
  • Helped Beccy and Matilda with the plans for the torchlight procession and the union gathering before.
  • Signed an agreement for an interpreter and coordinated with Gensek on the legal aspects of it.
  • Matters concerning the recruitment of new staff to SHS
  • Reviewed Gensek’s scholarship application
  • Reviewed with Gensek badge/award inventory and ordering of new badges.
  • Feedback to the last meeting of the KPV and EPV.
  • Planning and booking the last board event of the year
  • Made corrections to the 2024 budget
  • Problems with insurance, follow-up with Azets and Fennia together with Gensek.
  • Problems with invoices from Valio Aimo – investigation with Gensek and Ekonsek.
  • Wrote the board’s greeting to Hankeiten
  • Wrote and gave a speech at SSHV’s Solenna Act.

Axel Anderson

  • Attended HYY’s 155th anniversary party together with Ville.
  • Planned and delivered UniK training for the student representatives for the new term of office
  • Made onboarding material for my successor.
  • Attended the BoL meeting of the university alliance engage.eu together with VKO Beccy.
  • Finalised board proposal 7 regarding student representatives in the Board of Learners within engage.eu.
  • Produced marketing material for the exam library.
  • Attended the Teaching Evaluation Committee’s meeting where rewards for lecturers/teachers were discussed.
  • Had a meeting with SSHV’s education policy officers to be kept up to date on what is happening at each campus.

Emilia Öfverström

  • Wrote a text about the General Assembly for shs.fi 
  • Created a new logo for IBU and updated Instagram highlights.
  • Wrote a document for the attention of the WSC for the autumn meeting in 2023.
  • Coordinated with members of the HYY Board regarding the WSC and regarding the onboarding of advocacy for next year
  • Wrote a set of questions and prepared for a visit to Rud Pedersen.
  • Participated in training about University Collegium

Frida Winberg

  • Familiarized myself with Trey’s survey for their students to see how people with children experience studying
  • Made and posted materials for the Santa workshop
  • Sought sponsorship for the Santa workshop
  • Updated onboarding materials

Pauliina Haarala

  • Handing out overalls
  • Annual ball coordination
  • Signed new contract with Unisport
  • Planned NU recruitment
  • Written on my handover document
  • Updated onboarding material
  • Attended the IB board meeting

Rebecca Laaksonen

  • Attended meeting with Hanken on integration of Winter School together with KO Ville, IHD president Marina and EC president Emilia.
  • Coordination with IHD president regarding possible inclusion of engage.eu students in the IHD week.
  • Planning the student’s torchlight march together with AYY and HUS.
  • Attended the rector’s lunch together with KO Ville and SSHV chairman Frans
  • Attended BoL meeting within the European university alliance engage.eu together with UPO Axel.
  • Prep with aspiring board member for 2024
  • Updated the SHS Events calendar
  • Updated testimony for events position in the SHS executive board
  • Organised and participated in Slush, hence absent during the past week.

Sami Multisilta

  • Meeting with the committee presidents
  • Discussion with housing company and service company
  • Prepared schooling material for the new board
  • Attended meeting on booking the Casa for spring 2024
  • Booking calendar

Matilda Eriksson

  • Updated testements
  • Updated onboarding material
  • Been in contact with Unisport and updated the website info. 
  • Updated the info screens at the union
  • Made and published material for shsmoments channels
  • Kept track of shs facebook
  • Helped with and made new shs users
  • Made facebook event before the torchlight procession
  • Published the December newsletter
  • Updated shs.fi
  • Made and ordered Christmas cards 
  • Coordinated with the sustainability committee and collection of data from events.
  • Attended IB board meeting
  • Been in contact with a possible board candidate
  • Handled the booking calendar