Meeting summary

Summary of the Executive Board’s meeting 36/2023

Generalsekreterare | 16.11.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 15.11.2023 kl 10.00-10.22

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Matilda Eriksson and Emilia Granqvist

The meeting was opened at 10:00 by chairman Ruokonen

Notification matters:

  • A delegation from SHS has participated in OLL’s confederation meeting
  • SHS members have participated in Hanken strategy day
  • The SHS delegation to the FSF’s confederation meeting has had a meeting with candidates for the FSF’s board

The following matters were addressed at the meeting:

·      The board approves the new HankBook club
·      The board appoints a vacancy for a student representative to HGSE's executive board
·      The board decided on an update on the board's proportion 7/2023
·      The board vacant a post as a student representative (ordinary) to the departmental council for accounting and commercial law in Helsinki
·      The board decided on participation in Helga's annual party cocktail event

Other matters:

·       Board meeting 39/2023 is moved to Tuesday 05.12 at 12:30 p.m. due to Independence Day

The meeting was closed at 10:22. by chairman Ruokonen

Activities:

Common

  • Writing the ongoing operational document
  • Help with the process of board formation

Ville Ruokonen

  • Prepped with new board member Sofie
  • Made the board’s recruitment video for instagram
  • Participated in the management group meeting in Vaasa
  • Participated in the Suomen Ekonomit review of the General Assembly’s meeting material. 
  • Meeting with the new presidium of the General Assembly 
  • Work on Hanken’s revised strategy document 2030
  • Participated in a meeting where Suomen Ekonomit board candidates introduced themselves.
  • Supervised EC’s Techno night
  • Meeting with VKO Rebecca, IHD chairman and EC chairman regarding Winter School arrangements.
  • Represented SHS at Pörssis annual party together with Paukka.
  • Represented SHS at TYY’s annual party together with Paukka.
  • Participated in ministerial meeting with Sandra Bergqvist
  • Preparations for the top gong with the local associations
  • Coordination of the Christmas party with SASSE and NHHS
  • Financial management in the form of advice on invoices, accounting work and budget follow-up.
  • Preparation and organization together with Emmi Winqvist of SHSUF’s pitch night on the future of CASA.
  • Meeting with VKO Beccy on the revision of the club manual and other practicalities.
  • Participated in the SYL General Assembly’s negotiations for a joint meeting.
  • Familiarized myself with SYL General Assembly material
  • Participated in training on the SYL General Assembly organized by Emmi Winqvist.
  • Participated in the KPV’s unofficial meeting on the General Assembly.
  • Participated in Niord’s meeting
  • Had follow-up conversations with board members
  • Participated in presentation/questioning of SYL candidates for the SHS Delegation.
  • Meeting with Emma Lindvall and Emmi Winqvist about potential clubs at SHS.
  • Lunch with Rekorn Inkku
  • Conversation with Hanken’s Head of Planning Helena Strandell
  • Attended Hanken Strategu Workshop

Axel Anderson

  •  

Emilia Öfverström

  •  

Frida Winberg

  • Attended the OLL General Assembly for two days in Tampere.
  • Attended training on the SYL General Assembly organized by Emmi Winqvist.
  • Participated in the Hanken strategy workshop
  • Participated in the question and answer session with SYL candidates 
  • Participated in the delegation meeting before the SYL General Assembly.
  • Familiarized myself with SYL general meeting material
  • Planned and held a sopo meeting
  • Been in contact with my potential successor.
  • Signed the ongoing business plan together with UPO Axel. 
  • Been in contact with YTHS to map working groups.

Pauliina Haarala

  • Familiarized myself with SYL General Assembly material.
  • Participated in training on the SYL General Assembly organized by Emmi Winqvist.
  • Participated in the presentation/questioning of SYL candidates for the SHS Delegation.
  • Organized coffee in the koppi with Matilda
  • Received the overall order
  • Coordination of overall distributions
  • Planned and held NU weekly meeting
  • Contact with potential successor
  • Coordination of annual ball sponsorship
  • Represented SHS at Pörssis annual ball together with Ville.
  • Represented SHS at TYY’s annual ball together with Ville.

Rebecca Laaksonen

  • Meeting with SHS chair Ville on the revision of the club manual and other practicalities.
  • Meeting with SHS chair Ville, IHD President and EC President regarding Winter School arrangements
  • Updated the club manual together with SHS chair Ville.
  • Meeting with SSHV president, event manager and 2024 board former regarding future international opportunities for the student organisation.
  • Coordinated meeting with a new aspiring club.
  • Followed up on payment practicalities with a current club.
  • Chaired the songbook group meeting
  • Wrote content for the SHS songbook together with the songbook group.
  • Planned the next meeting of the songbook group
  • Meeting with ÅFK president and vice president regarding the annual ball celebration week and content for the songbook.
  • Co-ordinated with KG regarding the snaps-song competition in consultation with the songbook group.
  • Participated in Hanken’s strategy workshop
  • Participated in SHSUF’s Casa workshop
  • Participated in SYL’s International Coffee
  • Preparation meetings with successor candidates

Sami Multisilta

  • Taken care of booking calendar
  • Carried new chairs
  • Teamworked with committees, selco and the landlord on many different matters regarding the student union spaces

Matilda Eriksson

  • Familiarized myself with SYL General Assembly material.
  • Participated in training on the SYL General Assembly organized by Emmi Winqvist.
  • Participated in the presentation/questioning of SYL candidates for the SHS Delegation.
  • Organized coffee in a cup with Paukka.
  • Participated in the songbook group meeting
  • Planned and held the second meeting of the Sustainability Committee
  • Translated the sustainability strategy into English
  • Represented SHS at KTTO’s annual party together with Axel.
  • Publishes the board recruitment videos on instagram and facebook
  • Kept track of SHS facebook
  • Meeting with potential successor
  • Planned and published material on shsmoments channels
  • Helped Paukka carry the overalls <3
  • Prepared board breakfast