Summary of the Executive Board’s meeting 31/2023

Generalsekreterare | 11.10.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 11.10.2023 kl 10.00

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Matilda Eriksson and Emilia Granqvist 

The meeting was opened at 10.00 by chairman Ruokonen

Notification matters:

• Stadirundan was held by the SHS Board, and was very successful

The following matters were addressed at the meeting:

• Exemption was granted for the Freshman Comittee and the club Dion
• Annual Ball invitations for ASK and Hämäläis-Osakunta were discussed, and we will send our greetings. 

Other matters:

• None

The meeting was closed at 10.16 by chairman Ruokonen

Activities:

Activities

31/2023

Common

• Organized and planned Stadirundan 2023
• Meeting on the presentation of the long-term strategy

Ville Ruokonen

• Participated in AR meeting
• Participated in SHSUF meeting
• Prepared material for Stadirundan
• Represented SHS at Codex annual ball and zillis together with Frida and Mati.
• Wrote the board’s report for the long-term strategy 
• Made prowerpoint presentation on the board’s report for the long-term strategy.
• Made corrections to the board’s proposal 5 for the upcoming council meeting.
• Made changes to the administrative regulations as proposed by the General Council.
• Planned a session for the management group on the way academic staff express themselves to students in writing, their response times and the length of the feedback time.
• Made the layout of the new SHS Policy document.
• Sent greetings to student unions about annual celebrations we cannot attend.
• Helped with the materials for Hanken’s scholarship award ceremony during the financial letter ceremony
• Made the September announcements
• Meeting with finance on accounts and the 2024 budget.
• Coordination of feedback for Hanken’s processes regarding payment according to the framework agreement.
• Meeting with Gensek and Ekonsek on the use of Paytrail.
• Reviewed Inkku’s and Kaj’s proposal for KPIs in Hanken’s Strategy 2030.

Axel Anderson

• Organized a Kårkaffe i Koppin with Pauliina
• Meeting with Robert Ciuchita, Director of the BiB program, regarding expectations and views on the new English-language bachelor program.
• Made a new feedback form for studies that is now in the monthly newsletter.
• Joined UU on a Stockholm excursion where we had workshops with the education committees from NHHS and SASSE.
• Participated in the AoLQ meeting where it was discussed which material regarding feedback should be distributed and which of Hanken’s staff should receive that material.
• Made corrections in the board’s proposal regarding the regulations for the election of student representatives for the upcoming council meeting.
• Planned the consolation ball and published the event on FB.

Emilia Öfverström

• Helped KO Ville fill in advocacy points for the long-term strategy report. 
• Wrote a statement for SHS.fi regarding the government’s plans on student income and international students.
• Created an instagram post about the SHS statement 
• Contact with Hanken regarding the statement
• Coordinated meeting with SYL candidate Eugenie and the delegation
• Helped Hankboobie promote the Pinktober Charity Run to Hanken’s staff.
• Gave a speech at the Ekonombrevsutdelning
• Supervised Gamylen together with SOPO Frida
• Represented at Gekko’s Gulissemi 🙂 .
• Read through SYL’s vision for advocacy in the EU 2023-2025.
• Responded to survey on SYL’s EU advocacy plan
• Gave a schooling session on the electronic voting procedure to CVN Chair Jenni. 
• Planned and held IBU meeting 8 
• Booked Hanken Business Lab for Feedback forum and made arrangements for co-operation with Kylli.
• Created some and Facebook text for the next Feedback forum 
• Created a Facebook profile for IBU
• Updated IBU’s text on the website

Frida Winberg

• Represented at Codex annual ball and zillis
• Represented at Gekko’s gulissemin
• Supervised Gamylen
• Held a Sopo meeting
• Book the last events of the wellness week
• Promotion of individual events during the wellbeing week
• Produced some materials and published content for Mental Health Day. 
• Registered SHS for the Christmas gift collection
• Coordinated feedback collection for neurodivergent on instagram

Pauliina Haarala

• Arranged Kårkaffe in the koppin with Axel
• Been in contact with the Språkmentor program
• Coordination of the overall order
• Coordination with Capgemini and their events
• Coordination with NU about the autumn timetables and events
• Represented at the gulissemi

Rebecca Laaksonen

• Followed up the internationalisation part of the long-term strategy
• Meeting regarding Casa 50 fundraising
• Held the Casa 50 meeting and together with the group structured a plan for the party on 6 April 2024 to be presented and approved by the housing company.
• Attended engage.eu BoL meeting
• Sparring meeting with new potential club within SHS
• Meeting with INK president
• Updated the SHS Events calendar
• Communicated with Hanken regarding SHS bookings at the university.
• Followed up on payment practices for exchange students

Sami Multisilta

• Managing bookings
• Coordination with KSO and KO on rules regarding the practice of Legenda booking & use of space
• Communicated about various fixes with the housing company & service company
• Coordination with Källargardet about new refrigerators for Legenda.
• Coordination of Casa bookings with external organizers
• Coordination with EAG on their booking
• Helped union members and alumni with space issues

Matilda Eriksson

• Represented SHS at Codex annual ball & zillis with Frida and Ville.
• Represented at the Gulissemi
• Helped with and made new shs users
• Participated in Hanken’s digitalisation committee meeting
• Made a Rollup design for SHS
• Made and published material on shsmoments channels
• Coordinated feedback collection for neurodivergent on instagram
• Updatet and kept an eye on SHS facebookpage
• Updated shs.fi