Meeting summary

Summary of the Executive Board’s meeting 30/2023

Generalsekreterare | 04.10.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 4.10.2023 kl 10.00-10.45

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Sami Multisilta, Axel Anderson, Matilda Eriksson, Rebecka Laaksonen, Emma Lindvall and Emilia Granqvist

The meeting was opened at 10:01 by chairman Ruokonen

Notification matters:

  • The kårpamp was held
  • The Casa 50 project is launched 
  • Femman’s dishwasher and Legend’s fridge have broken down!

The following matters were addressed at the meeting:

  • The Board decided on the Board’s proposal 4/2023
  • The Board decided on the Board’s proposal 5/2023
  • EC and Gekko was granted exceptional authorisation
  • Board decided on project grant applications for UU and the executive board 
  • The Board elected representatives for the annual celebrations

Other matters:

  • The meeting 25.10 will be held at 09.00

The meeting was closed at 10:45 by chairman Ruokonen

Activities:

Activities

30/2023

Common

  • Participated in the Kårpampen
  • Planned the Stadirundan
  • Planning for next year’s budget

Ville Ruokonen

  • Attended Hanken Strategy 2030 task force meeting
  • Wrote a speech for the Ekonombrevsutdelningen
  • Fixed together with FU Sami new mixer table to Casa
  • Organized coffee time in the Kårens koppi with Sami
  • Meeting with the presidium and VKO about the upcoming council meeting.
  • Meeting with KSO together with FU Sami on common rules and practices on the use of spaces.
  • Attended the Stadirundan meeting
  • Collected material for the Stadirundan with Matilda
  • Wrote SHS board greeting and coordinated the board’s interview part with others in the board.
  • Participated in the rector’s meeting together with Vice Rebecca and SSHV’s chairperson Frans
  • Preparatory meeting for the rector’s lunch
  • Represented SHS at Warrantti’s annual ball in Vaasa together with Pauliina.
  • Planning of material for the chairman’s committee
  • Meeting with the president and vice president of Gekko, EC and MC for the upcoming English-language bachelor program together with UPO Axel and VKO Rebecca.
  • Wrote the Board’s report on the long-term strategy. 
  • Attended the President’s Committee meeting
  • Discussions with SHS representatives in the Hanken Board on the Hanken Strategy draft.
  • Marathon meeting with Mika and Linda from Hanken regarding the education part of Hanken’s strategy.

Axel Anderson

  • Meeting with the Chair and Vice-Chair of Gekko, EC and MC for the upcoming English language bachelor programme together with KO Ville and VKO Rebecca.
  • Attended the Stadirundan meeting
  • Went with IBU on a parliamentary visit
  • Completed the Teaching Evaluation Committee report from the last trial lecture.
  • Wrote the board’s proposal for the revision of the rules for the election of student representatives.
  • Had a meeting with SASSE and NHHS regarding the planning of UU’s Stockholm excursion.
  • Planned and fixed around UU’s Stockholm excursion
  • Participated in KOPO-live on current education policy related topics in the government programme.
  • Meeting with SSHV’s education policy manager Theresa to be kept informed about what is happening at each study centre.
  • Made final presentations of student representatives on Instagram.

Emilia Öfverström

  • Corrected the speech for the solemn conferment of master’s degrees 
  • Held IBU meeting 7 
  • Prepared for parliamentary visit 
  • Went with IBU on parliamentary visit
  • Created and published some material about IBU’s parliamentary visit 
  • Participated in the Stadirundan meeting and wrote info e-mails about Stadirundan
  • Participated in the SYL international coffee
  • Wrote a first draft of an SHS statement for the website. 
  • Participated in the SOPO meeting on neuropsychological disabilities

Frida Winberg

  • Planned and held Sopo workshop meeting on neuropsychological disabilities.
  • Continued to plan and promote the wellbeing week.
  • Planned meeting material for Hankeiternas well-being group meeting
  • Been in contact with SSHV regarding training of new SupportStudents.
  • Held a presentation of the Code of Conduct to the Presidential Committee.

Pauliina Haarala

  • Represented SHS at Warrantti’s annual ball in Vaasa together with Ville.
  • Collected feedback on the Hanken Network Day
  • Last sponsor coordination for the overalls
  • Tried to find sponsors for Stadirundan
  • Been involved in organizing the Kårpampen with ÅFK
  • Planned the rest of the NU fall
  • Planned and held the NU weekly meeting

Rebecca Laaksonen

  • Writing text about the songbook for Hankeiten
  • Meeting on Casa 50 podcasts with team member Emma
  • Meeting on Casa 50 video with team member Anton
  • Meeting about Casa 50 events and marketing with team member Emmi.
  • Coordinated with ÅFK regarding Casa 50 additions to the Kårpamp sitz agenda.
  • Informed the clubs about the allocated club contribution
  • Coordinated with clubs on how the club grant is used
  • Sent instructions to clubs on how to update the shs.fi website.
  • Held a sparring meeting with an organisation wishing to become a club within SHS.
  • Informed committees, clubs and commissions about the SHS Code of Conduct.
  • Summarised and forwarded key points from BISO benchmarking.
  • Followed up on Hanken’s strategic indicator and data collection method for business contacts in the university’s courses.
  • Attended the Bureau meeting together with KO Ville.
  • Participated in the Rector’s lunch with Hanken’s Rector, Pro-Rector and the Chairmen of SSHV and SHS.
  • Preparing for the rector’s lunch
  • Meeting with the Chair and Vice-Chair of Gekko, EC and MC for the upcoming English-language Bachelor’s programme together with UPO Axel and KO Ville.
  • Coordinated material and finalised the content for the Presidents’ Sub-Committee meeting.
  • Drawn the Presidents’ Sub-Committee meeting
  • Updated the SHS Events calendar
  • Communication with Hanken regarding bookings in the university’s facilities
  • Forwarded project grant applications.
  • Proofread the information message to committees regarding the Sustainability Committee.

Sami Multisilta

  • Ordering tables and chairs
  • Picked up new mixer table with Ville
  • Acquired cabling & noise suppressors for the music system
  • Managing bookings
  • Meeting with KSO and Ville on rules regarding general practice on booking & use of space.
  • Communicated about various fixes with the housing company & service company
  • Organized coffee time in the Kårens koppi with Ville
  • Helped union members and alumni with matters regarding spaces.

Matilda Eriksson

  • Participated in the stadirundan planning meeting. 
  • Collected material for the stadirundan with Ville
  • Answered questions about stadirundan 
  • Finished and sent out the October newsletter.
  • Participated in the chairman’s committee meeting
  • Sent info about the sustainability committee to the committee chairman
  • Added sighting description to shsmoment’s newest Instagram posts.
  • Arranged sponsorship for stadirundan
  • Updated shs.fiz e.g. removed old clubs and updated other old information.
  • Made new and helped with SHS emails
  • Made and published material on shsmoments channels