aTalent: Distance Technologies – Office Manager

Näringslivsutskottet | 30.08.2024

This position requires Finnish.

Type: Permanent, Full-time
Location: John Stenbergin ranta 2, Helsinki
Application Deadline: September 11, 2024

Distance Technologies is seeking an Office Manager to join their team in Helsinki. In this role, you will ensure the smooth daily operations of a growing work community of approximately 20 employees, oversee successful internal and external events, and ensure a pleasant experience for our visiting partners. Additionally, you will occasionally assist with various administrative tasks and the onboarding of new employees. Your contribution will be key in elevating the work environment, team spirit, and overall employee satisfaction to the highest level.

Key Responsibilities:

• Procurement of office supplies, event needs, and similar items
• Collaboration with office and property stakeholders, such as cleaning services, maintenance, and reception
• Travel arrangements, including coordinating restaurant and hotel reservations
• Organizing internal and external events and meetings
• Handling and receiving mail
• Assisting with the onboarding and orientation of new employees
• Managing employee benefits and occasionally assisting with tasks related to the employment lifecycle

We Expect From You:

• Experience in a similar Office Manager role – we are particularly excited if you have worked in a fast-paced and international environment, such as a tech startup
• A well-developed understanding of excellent service providers, such as hotels, restaurants, and event organizers
• Excellent organizational skills, a positive impact on the work environment and people around you, and the ability to manage multiple tasks simultaneously
• Fluency in both Finnish and English
• Willingness to travel – a Class B driver’s license is an advantage

We Offer You:

• A position in a rapidly growing company – be part of Finland’s most exciting Deep Tech startup and an inspiring growth story
• The opportunity for stock options – as an Office Manager, you play a crucial role in supporting our success and growth, so you can be part of our option program
• An independent and responsible role – you will have the freedom to influence and develop your tasks and use your expertise to improve our work environment and employee satisfaction
• New office facilities – we have just moved to a comfortable and versatile 800 square meter office in Hakaniemi, Helsinki, with excellent transport connections
• Great employee benefits, such as extended occupational healthcare, lunch, and sports/culture benefits

Practical Details: 

This permanent and full-time position will make you a direct employee of Distance Technologies. The office is located in Hakaniemi, Helsinki, and the role requires active on-site work. The salary for the position ranges between €4,000-€5,000 per month, depending on your experience, and will be negotiated individually. We also offer stock options as part of the employment offer. A security clearance may be conducted for the selected candidate in the future if required by the role.

Recruitment Process:

• September 11: Application period closes
• Weeks 37-38 (September 13-20): Remote interviews conducted by aTalent
• Weeks 39-40 (September 23-October 4): On-site interviews at Distance’s office (a second interview round may be required)
• Recruitment decisions made

If you are interested in this position, please submit your resume in PDF format by September 11, 2024, through aTalent’s application system at this link. You can also mention your salary expectations and the earliest possible start date in your application documents. Applications submitted via email will not be accepted; only applications submitted through the application system will be considered.

Learn more about Distance Technologies at https://distance.tech/. For questions regarding the application process and schedule, please contact Managing Recruitment Consultant Mikko Lahti at +358 400 495 946 or mikko.lahti(at)atalent.fi.

Company Description

At Distance Technologies, we are on a mission to fundamentally transform the way people perceive and interact with the world. Based in Helsinki, our team of industry pioneers fuses software, hardware, and optics to create the world’s first glasses-free mixed reality solution for automotive, aerospace, and beyond. We are looking for exceptional people with vision and skills to achieve what most think is impossible. Ready to bridge the gap between the present and the possible? Next stop – Distance.