Meeting summary

Summary of the Executive Board’s meeting 35/2023

Generalsekreterare | 08.11.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, floor 2

Time: 8.11.2023 kl 10.00

Attending:

Ville Ruokonen, Pauliina Haarala, Matilda Eriksson, Axel Anderson, Rebecca Laaksonen, Emilia Granqvist and Emilia Winqvist

The meeting was opened at 10.04 by chairman Ruokonen

Notification matters:

The following matters were addressed at the meeting:

The Board decided on project grants
The Board proposed new members according to the number of seats available in the University College to the Student Union Council.
The Board announced the vacancy for the position of temporary employment of SHS Secretary general
The Board nominated members to the SHS Disciplinary Board
The Board decided on the proposal for one auditor and one deputy to the student council
The Board decided to propose two Inventory Officers and two deputies
The Board decided on the proposal for an inspector
The Board decided on an interpreter for Student Council meetings
The board decided on participation in the annual ball of the Student Union of University of Helsinki.

Other matters:

The meeting was closed at 10.47 by chairman Ruokonen

Activities:

Activities

35/2023

Common

Participated in student council meeting 9 and 10
Held strategy day 10 with activities 2024 and onboarding on the agenda.
Prepared draft 2 of the 2024 action plan
Wrote ongoing operational documents
Made preliminary framework for onboarding 2024
Participated in the rector’s coffee and discussed feedback, interpretation and space, among other things.
Organized a coffee event for those interested in the board for 2024.

Ville Ruokonen

Planned and conducted part of the new council’s training (board and advocating parts).
Organized the board’s thanks to the outgoing council members
Meeting and prep with new former of the board Sofie
Made the board’s recruitment video for Instagram
Conversation with SSHV President on the code of conduct
Gave opinions to Fortum’s “vaikuttajakysely” for students
Prepared the upcoming management team meeting
Participated in SYL training on the General Assembly.
Familiarized myself with the Suomen Ekonomit General Assembl material
Attended the UR meeting
Prepared material for the coffee meeting for those interested in the work of the board.
Contacted Markus about the upcoming inspector mandate period
Contacted auditors for the upcoming period of activity
Coordination with new presidium and new FM chairperson Emmi about 2023 year clock for the council.
Correction of FM’s decision on committee regulations
Contact with SHSUF about pitch night
Participated in UU meeting
Work on Hanken’s revised strategy document 2030.
Contact with potential interpreters for the Council

Axel Anderson

Held the second UU meeting of the fall where we discussed what we got out of the Stockholm excursion, engage.eu and current issues within BiB.
Organized coffee in the union’s cup with VKO Beccy
Recruited and coordinated with participants in Hanken’s workshop for their strategy 2030.
Attended the first meeting of the Bachelor in Business program committee, where the structure and course content was discussed.
Marketed the application to the Hanken University College.
Met with the delegation regarding the meeting materials for the SYL General Assembly.
Participated with the delegation in the meeting organized by SYL on the practicalities of the General Assembly.
Formatted regulations for the election of student representatives to be uploaded on the SHS website.

Emilia Öfverström

Participated in a meeting on interpreting at the SYL General Assembly.
Acted as jury at Skojrejs
Represented SHS at Probba Ry’s annual party and Zillis with Mati.
Held a meeting for the delegation regarding the meeting material for the SYL General Assembly.
Participated in SYL’s organised meeting on the practicalities of the General Assembly with the delegation
Been in contact with KY’s delegates regarding the booking of a meeting before the General Assembly.
Been in contact with HUS and ÅAS board members regarding the speaking tour at the SYL General Assembly.
Made takeover on shsmoments
Had a meeting with part of HYY’s delegation before OLL’s general meeting.
Read and wrote a summary of the material for OLL’s General Assembly.
Wrote posts and made somematerial about the Finnish Swedish Heritage Day.
Booked a visit to Rud Pedersen on 5 December at 16 with IBU.
Received chairs for the student union
Presented board counter proposal at FM meeting

Frida Winberg

Attended part of the Project Växthus steering group meeting.
Looked at this week’s Sopolive regarding SYL’s statement on health care.
Familiarised myself with SYL’s Sopolive regarding the guide for taking into account people with neuropsychological disabilities.
Been in contact with SYL board members to follow up on the status of this guide.
Acted as a jury at Skojrejs
Attended a meeting on interpreting at the SYL General Assembly

Pauliina Haarala

Participated at kylterihuone in Tampere with Matilda.
Participated in UU meeting
Meeting with Upcycle with Jing
Taco night with NU
Tried to find companies for Summer Jobs Night
Annual ball sponsorship coordination
Answered questions about the overalls
Held a meeting for the delegation regarding the meeting material for the SYL General Assembly.
Participated in SYL’s organised meeting on the practicalities of the General Assembly with the delegation

Rebecca Laaksonen

Organised coffee in the Koppi with Axel
Attended a meeting regarding the Independence Day torchlight procession together with other student organisations from the Helsinki region.
Participated in the engage.eu feedback meeting together with the Hanken delegation.
Co-ordinated the recruitment period for committees and reminded about the procedure for personal elections and admin tasks.
Planned the songbook group meeting
Acted as interpreter at the Student Council 2023-2024 inaugural meeting.
Presented the board’s proposal of changes and additions to the committee regulations to the Student Council
Attended the UU meeting and presented engage.eu to the members of the sub-committee.
Coordinated the visit of the Stockholm Ekonomerna and had a benchmarking meeting with the association’s responsible for projects and international relations.
Supervised Skojrejs afterparty together with Matilda.
Updated the SHS Events calendar

Sami Multisilta

Matilda Eriksson

Participated at kylterihuone in Tampere with Paukka
Unpacking new tables for casa with Sami
Represented SHS at Probba Ry’s annual party and Zillis with Emilia.
Supervised fun trips together with Beccy
Participated in UU meeting
Coordinated the boards takeover on shsmoments
Participated in SYL’s organised meeting on the practicalities of the General Assembly with the delegation
Made FB event for coffee with the board
Sent out the November newsletter
Helped with and made new shs users
Published and made material for shsmoments channels
Kept track of SHS facebook