Summary of the Executive Board’s meeting 37/2023

Generalsekreterare | 22.11.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A,  floor 2 and Microsoft Teams

Time: 22.11.2023 at 10.04-10.55

Attending:

Ville Ruokonen, Frida Winberg, Matilda Eriksson, Emilia Öfverström, Pauliina Haarala, Axel Anderson, Sami Multisilta, Rebecca Laaksonen and Emilia Winqvist

The meeting was opened at 10.03 by chairman Ruokonen

Notification matters:

• The Board has participated in the SYL General Assembly and it went very well!
• Ville has participated in the Suomen Ekonomit General Assembly.
• The overalls have arrived and been distributed 

The following matters were addressed at the meeting:

• The Board approved the revised Club Manual
• The Board approved the revised Graphic Manual 
• Decided on disciplinary measures
• Announced the vacancy for a student representative (ordinary) to the Departmental Council for Finance and Economics in Vaasa.
• Announced the vacancy for the title Kvartalets Hankeit
• Decided on nominations for honorary members

Other matters:

• No other matters

The meeting was closed at 10.55 by chairman Ruokonen

Activities:

Common

• Organized the Student Union 101 training for new elected representatives.
• Participated in the student council meeting 11
• Participated in the student council meeting 12
• Writing the ongoing operational document
• Help with the process of board formation
• Boardfun

Ville Ruokonen

• Participated in the Suomen Ekonomit General Assembly and gave speeches on internationalization.
• Preparations for the Suomen Ekonomit General Assembly with prep for speeches, ponsin and dissenting opinions.
• Participated in the KPV unofficial meeting
• Participated in KPV meeting
• Attended the joint KPV and EPV meeting
• Attended the SYL General Assembly with the delegation in Tampere.
• Work on Hanken’s revised strategy document 2030
• Preparation of entries for the Summit with the local associations.
• Coordination of Christmas party with SASSE and NHHS.
• Financial management in the form of advice on invoices, accounting work and budget follow-up.
• Updated the student union 101 training according to the new committee regulations.
• Had follow-up conversations with all board members.
• Fine-tuning of the club manual and coordination with Ekonsek.
• Meeting with Gensek on award inventory
• Meeting with Gensek and Ekonsek on the 2024 budget and foundation support.
• Participated and gave a speech at the Halarutdelning
• Meeting on the four-member council
• Prepp with new former of the board Sofie
• Organized the Student Union 101 training for new elected representatives.

Axel Anderson

• Organized Student Union 101 training for new elected representatives
• Meeting on the role of the Four Member Council
• Supervised the Gekko “Halarutdelning”
• Attended the SYL General Assembly with the delegation in Tampere.
• Prep with potential new board candidate
• Meeting with Hanken and Beccy regarding student representation in the Board of Learners (BoL) in Engage.eu.
• Meeting with HÖPO Emilia regarding OKM’s feedback form on the university funding model.
• Coordination of student representatives in the next term of the University Collegium.

Emilia Öfverström

• Wrote a comment to SYL on their language principles.
• Participated in the SYL General Assembly with the delegation in Tampere.
• During the General Assembly, wrote speeches, ponsi, proposals and coordinated the delegation and meetings with other Swedish speakers in SYL. 
• Meeting with UPO Axel regarding UKM’s feedback form on the universities’ funding model.
• Had follow-up talks with KO
• Revised and translated SHS long-term strategy. 
• Filled in FSF Feedback form on the General Assembly
• Prepared meeting with Joakim Strand
• Held IBU meeting 10 with updates from the General Assembly

Frida Winberg

• Arranged Student Union 101 training for new elected representatives
• Meeting on the role of the Four Member Council
• Had follow-up talks with KO
• Attended the SYL General Assembly with the delegation in Tampere.
• Prepp with potential new board candidate
• Arranged Kårens Koppi
• Participated in the Hanken DEI group meeting, well-being survey was presented.

Pauliina Haarala

• Attended SYL General Assembly with the delegation in Tampere.
• Prep with potential new board candidate
• Follow-up meetingl with KO Ville
• Coordination of overall collections
• Plan and held NU weekly meeting
• Meeting with Unisport and Matilda regarding future cooperation
• Coordination of annual ball sponsorship
• Attended IB Board meeting

Rebecca Laaksonen

• Organised Student Union 101 training for new elected representatives.
• Meeting with Hanken and Axel regarding student representation in the Board of Learners (BoL) in Engage.eu.
• Supervised the Gekko halarutdelningen
• Had follow-up conversations with KO Ville 
• Written ongoing action plan
• Prep with potential new board member
• Fine-tuning of the club manual
• Worked on the Casa 50 budget together with Anton from the task force.
• Coordination with I-forum organisers
• Coordination with clubs
• Planned and held a planning meeting for the snaps-competition together with the working group and Källargardet.
• Planned the budget and programme for the snaps-competition together with Thomas and Alina from the group.
• Translated the Committee Regulations from Swedish to English.
• Follow-up meeting with Masters’ Committee

Sami Multisilta

• Managed the booking calendar
• Received document on use of space from KSO, reviewed with Board
• Gave out student union keys
• Dialogue about spaces with the housing company & selco
• Cleaned up after gekko
• Informed various committees about cleaning in the various spaces
• Follow-up talks with KO 
• Prepp with potential new board candidate

Matilda Eriksson

• Participated in the SYL General Assembly with the delegation in Tampere.
• Updated and translated the SHS graphic manual.
• Had follow-up talks with KO
• Updated the communication testament
• Meeting with Hanken sustainability group
• Meeting with Hanken digitalization committee
• Meeting with Unisport and Paukka regarding future cooperation 
• Prep with potential new board member
• Helped with new and old SHS users
• Kept track of SHS facebook
• Made and published material on shsmoments
• Cleaned after gekko
• Handled the booking calendar ;-)