Summary of the Executive Board’s meeting 24/2023

Generalsekreterare | 19.10.2023

THE STUDENT UNION OF HANKEN SCHOOL OF ECONOMICS

Place: SEB- Sanduddsgatan 7A, floor 2 

Time: 18.10.2023 kl 10.00

Attending:

Ville Ruokonen, Frida Winberg, Emilia Öfverström, Pauliina Haarala, Matilda Eriksson, Rebecca Laaksonen, Sami Multisilta, Axel Anderson, Emma Lindvall and Emilia Granqvist 

The meeting was opened at 10.02 by chairman Ruokonen

Notification matters:

• Wellness week is underway
• Casa had uninvited guests and the board has notified to the housing company

The following matters were addressed at the meeting:

• ​​The Board decided on disciplinary measures
• The Board decided on project grants
• The Board decided on the cancellation of documents
• The board approved new doctoral student members to the student union.
• The Board decided on representatives for the annual ball of TYY.
• Exemption was granted for Casa Nostra

Other matters:

• None

The meeting was closed at 11.14 by chairman Ruokonen

Activities:

Activities

32/2023

Common

• Seminar on automation membership from SYL
• Attended the Student Council meeting 8/2023

Ville Ruokonen

• Had a lunch meeting with the chairs of the local associations (Codex, Thorax, TF and Studorg).
• Participated in Niord’s meeting
• Asked questions about scholarships for the upcoming annual ball.
• Prepared with Dean Mika material on how academic staff deal with students in communication.
• Participated in Hanken’s management team meeting
• Attended the KPV meeting in Tampere.
• Attended VIP event at Hämeenkadun Approt in Tampere with KPV.
• Attended SHS delegation meeting with a SYL board candidate
• Reorganised the website with minutes, regulations, templates and annual reports.
• Updated the website with the union’s mission, vision and organisation chart.
• Meeting with Gensek, VKO Rebecca and FM president Emma about the upcoming action plan and implementation of ongoing activities that support the implementation of the long-term strategy.
• Planning of strategy day no. 9
• Commenced writing of the ongoing action plan document.
• Planning of the 2024 budget
• Brainstorming with Emma on when SSHV should use SHS documents.
• Meeting with Strategy revision Education group prior to working group meeting
• Discussions with SHSUF on the Hanken strategy
• Meeting with working group on Hanken’s strategy 2030
• Proofread board minutes and corrected meeting 1.
• Coordination with Hanken on Lucia performance
• Coordination with Hanken on the round-table discussion on the integration of students at Hanken and the union. 
• Meeting with VKO Rebecca and the presidium about the upcoming council meeting 9/2023.
• Meeting with Rebecca together with Gekko – reminder of the main task of the tutors.
• Represented SHS at Prodeko’s annual ball together with Matilda.

Axel Anderson

• Organized “Kårkaffe” in the “koppi” with Pauliina.
• Participated in a meeting with the SHS delegation with an FSF board candidate.
• Attended KOPO Live, which was about AI and its importance for students.
• Meeting with SSHV regarding their use of our code of conduct.
• Organized “comfort bun” at Hanken.
• Participated in an Engage.eu prep meeting for the Rome trip in Beccy’s place.
• Planned a new poster for the school to make it easier to receive feedback and inform which way to go in case of issues in a course.

Emilia Öfverström

• Prepared meeting with the delegation and Eugenie
• Attended SHS delegation meeting with an FSF board candidate
• Supervised the Beer OS with Pauliina
• Organised Kårkaffe in koppin with Pauliina
• Attended the songbook group meeting
• Prepared for WSC meetings
• Attended two WSC meetings 
• Participated in KOPO-live which was about AI and its importance for students
• Promoted the Feedback Forum with posters and via the tutor committees
• Wrote a short text about the free education day for Instagram

Frida Winberg

• Attended the Unisport management team meeting 3/2023
• Started writing a testamony
• Meeting with SSHV regarding their use of our code of conduct
• Organized the SupportStudent lunch as part of the wellness week
• Coordinated marketing of the wellness week with e.g. Gekko
• Attended a meeting with the SHS delegation with an FSF board candidate.
• Investigation of the process of the SSHV revision of the Code of Conduct

Pauliina Haarala

• Organized Kårkaffe i koppin with Emilia
• Attended SHS delegation meeting with an FSF board candidate
• Supervised the Beerolympics afterparty with Emilia
• Coordinated late overall orders
• Planned Summer Job Evening
• Planned and held NU weekly meeting
• Brainstorming of Casa 50 sponsorship search

Rebecca Laaksonen

• Planned the meeting of the songbook group and organised the meeting.
• Brainstormed and planned a snapssong competition together with the songbook group.
• Meeting with the Secretary General, KO Ville and Student Council President Emma on the upcoming operational plan and implementation of ongoing activities that support the implementation of the long-term strategy.
• Meeting with KO Ville together with Gekko – reminder of the main task of the tutors.
• Co-ordinated with Master’s Committee on Legenda nights
• Updated the SHS Events calendar

Sami Multisilta

Matilda Eriksson

• Attended the Hanken Sustainability Group meeting
• Prepared, held and sent the follow-up from the first meeting of the Sustainability Committee 
• Coordinated with the CVN chairman on the marketing of the council elections and candidates
• Made a facebook event for the student council elections
• Represented SHS at Prodeko’s annual party together with Ville.
• Updated the website
• Kept track of SHS facebook
• Made and published material on shsmoments channels
• Attended a meeting with the SHS delegation with an FSF board candidate.
• Attended the songbook groups meeting
• Planned materials for the day of free education